Administrative Assistant
3 weeks ago
Job Code: Admin Assistant
Key Responsibilities:
- Assist with day-to-day operations of company-wide Admin functions.
- Manage the day-to-day operations of the Admin department for the company and all its sister concerns.
- Liaise with and supervise the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.
- Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.
- Compile jot forms for management signature, under the supervision of the Office Manager.
- Maintain an up-to-date database of company licenses (and staff residencies, if required).
- Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).
- Coordinate and report on business trips.
- Supervise managing company documents and archives through the Admin Assistant and Office Assistant.
- Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff.
- Obtain Management approval on agreement / Transactions / Payments, etc. as deemed necessary.
- Act as an aide to the family and liaise with the office.
- Handle travel arrangements as and when required.
- Conduct research and analysis tasks as required.
- Handle confidential and non-routine information.
- Provide clerical and administrative support to the Office Manager, as well as to all functional heads.
- Act as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.
- Monitor the performance and progress of Office and home Drivers and report the same to the Office Manager.
- Occasionally handle confidential and non-routine information.
- Undertake general administrative tasks as required by top management.
- Act as a floating CSR depending on workload.
People Management:
- Organize people, information, and other resources.
- Ensure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.
Self-Management:
- Achieve the highest levels of proficiency in all skills required to perform the role.
- Ensure that performance goals set by and agreed with management are achieved during the course of the year.
Minimum Requirements & Key Skills:
- Bachelor's Degree.
- Certification in a relevant field is a plus.
- Prior relevant experience in office management and administration.
- Communication Proficiency.
- Willingness to learn.
- Excellent independent initiative.
- Data entry and strong documentation skills.
- Ability to follow up and proactive attitude.
- Ability to work under pressure.
- Proficient in MS Office, email, tech-savvy.
Language Skills:
- Excellent oral and written communication skills in English.
Job Type:
- Full-time
Work location:
- Kuwait City
Job Types:
- Full-time, Permanent
Pay:
- From KD0.100 per month
Application Question(s):
- To proceed further with your job application please fill out our internal job application form.
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