Administrative Assistant

3 weeks ago


Kuwait City, Al Asimah PrecisionHire Solutions Full time
Job Title: Admin Assistant

Job Code: Admin Assistant

Key Responsibilities:

  • Assist with day-to-day operations of company-wide Admin functions.
  • Manage the day-to-day operations of the Admin department for the company and all its sister concerns.
  • Liaise with and supervise the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.
  • Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.
  • Compile jot forms for management signature, under the supervision of the Office Manager.
  • Maintain an up-to-date database of company licenses (and staff residencies, if required).
  • Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).
  • Coordinate and report on business trips.
  • Supervise managing company documents and archives through the Admin Assistant and Office Assistant.
  • Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff.
  • Obtain Management approval on agreement / Transactions / Payments, etc. as deemed necessary.
  • Act as an aide to the family and liaise with the office.
  • Handle travel arrangements as and when required.
  • Conduct research and analysis tasks as required.
  • Handle confidential and non-routine information.
  • Provide clerical and administrative support to the Office Manager, as well as to all functional heads.
  • Act as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.
  • Monitor the performance and progress of Office and home Drivers and report the same to the Office Manager.
  • Occasionally handle confidential and non-routine information.
  • Undertake general administrative tasks as required by top management.
  • Act as a floating CSR depending on workload.

People Management:

  • Organize people, information, and other resources.
  • Ensure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.

Self-Management:

  • Achieve the highest levels of proficiency in all skills required to perform the role.
  • Ensure that performance goals set by and agreed with management are achieved during the course of the year.

Minimum Requirements & Key Skills:

  • Bachelor's Degree.
  • Certification in a relevant field is a plus.
  • Prior relevant experience in office management and administration.
  • Communication Proficiency.
  • Willingness to learn.
  • Excellent independent initiative.
  • Data entry and strong documentation skills.
  • Ability to follow up and proactive attitude.
  • Ability to work under pressure.
  • Proficient in MS Office, email, tech-savvy.

Language Skills:

  • Excellent oral and written communication skills in English.

Job Type:

  • Full-time

Work location:

  • Kuwait City

Job Types:

  • Full-time, Permanent

Pay:

  • From KD0.100 per month

Application Question(s):

  • To proceed further with your job application please fill out our internal job application form.


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