Administrative Support Specialist
3 weeks ago
We are seeking an experienced Administrative Specialist to provide support to our team at Arifjan, Kuwait. The successful candidate will be responsible for providing advice, assistance, and training to all AIM personnel regarding records management, transfer, retrieval, and conversion to electronic files (e-files).
Key Responsibilities- Provide advice, assistance, and training to all AIM personnel regarding records management, transfer, retrieval, and conversion to electronic files (e-files).
- Reviews, coordinates, and distributes AIM's official publications.
- Serve as the primary point of contact for timekeeping functions and Defense Travel System (DTS).
- Coordinates conference rooms, performs mail distribution functions, and performs other administrative functions as required.
- Assist with performing Information Assurance Security Officer (IASO) duties and similar functions.
- Performs classified container (Safe) administrative custodian duties.
- Coordinates preparation for all security program inspections or reviews.
- Assists hand receipt holders in maintaining accountability of nonexpendable property.
- Prepares and coordinates requests for issue and turn-in.
- Processes procurement needs for program office, and supplies, equipment, and services through installation/local supply store.
- Requests and coordinates telephone/local area network (LAN) line trouble tickets and work orders.
- Requests and coordinates facility trouble tickets and work orders.
- Coordinates, moves and/or reconfigurations based on direction.
- Receive, sort, review, and deliver mail and distribution materials for the office personnel.
- Assist with maintaining key accountability or facility access rosters.
- Record and prepare meeting notes and action items.
- Providing assistance with preparation of briefings (to include SES level) and special studies.
- Maintain office leave and TDY calendar, personnel roster, and accountability rosters.
- Assist with the management and inventory of classified material containers, assisting with receipt, inventory, accountability, and destruction of classified items, and maintaining and safeguarding the Secret Internet Protocol Router Network (SIPRNet) Room in accordance with Army Regulation (AR) 380-5 and internal policies and procedures.
- High School with 5 - 8 years (or commensurate experience)
- Minimum of four years of experience performing, monitoring, and coordinating support services functions such as communications, correspondence, directives, files and records, forms, graphics, physical security, and reports.
- Minimum two years of experience performing, monitoring, and coordinating support services functions within the Do D.
- Advanced knowledge of computer e-files and records maintenance, transfer, retrieval, and conversion to electronic files (e-files) sufficient to train other employees.
- Basic knowledge of DTS, hand receipt system.
- Skill in writing sufficiently to compose and prepare responses for the Government's approval/signature.
- Clearance Required: Secret.
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