Administrative Support Specialist

5 days ago


Kuwait City, Al Asimah AIU Full time
Job Summary

The Administrative Assistant at AIU Kuwait City plays a vital role in supporting the day-to-day operations of the department. This position requires a highly organized and detail-oriented individual who can effectively manage multiple tasks and priorities.

Key Responsibilities

Serve as the primary point of contact for the department, handling phone calls, emails, and visitor inquiries
Maintain office space, ensuring a welcoming environment for students, faculty, and staff
Organize and implement administrative systems and procedures to promote efficiency and structure
Provide reception services, including phone and in-person support, and ensure smooth communication flow
Draft, edit, and send department-wide communications on behalf of the supervisor
Prepare reports and presentations, and maintain inventory, billing, and orders for office supplies and equipment
Accurately maintain and update room reservation requests, manage department calendars, and record meeting minutes
Assist with staff meetings, events, and travel arrangements, and prepare reimbursements for submission to Finance
Maintain files and record-keeping, and play a key role in orienting new employees to the department
Coordinate ID, email, and PIN setup, and serve as a point of contact for new office setup and supplies ordering
Assist with the administrative aspects of departing employees, including closedown of space and transition coordination
Provide support for special projects and assume responsibility for their development, administration, and promotion

Requirements

Bachelor's degree preferred
Minimum of three years' experience in a clerical administrative role
Bilingual: English and Arabic preferred
Demonstrated proficiency in Microsoft Word, Excel, and other standard software applications
Strong attention to detail and accuracy, with ability to work independently and under pressure
Ability to work evenings and weekends as required

What We Offer

AIU Kuwait City offers a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a highly motivated and organized individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

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