Administrative Coordination Specialist

1 week ago


Kuwait City, Al Asimah Alghanim Industries Full time

Job Summary: We are seeking an experienced and detail-oriented Administrative Officer to provide essential administrative support to our team. As a key member of the team, you will be responsible for ensuring efficient office operations and contributing to a productive work environment.


Key Responsibilities:



  • Manage daily administrative tasks, including scheduling appointments, managing correspondence, and maintaining filing systems.
  • Prepare and maintain reports, presentations, and documents as required.
  • Assist in the coordination of meetings and events, including logistics and materials preparation.
  • Serve as the first point of contact for internal and external inquiries.
  • Maintain and update office supplies inventory, ensuring availability and cost-effectiveness.
  • Support the administration of processing invoices and expenses sheets.
  • Collaborate with HR & Social Media team members to improve event coordination and enhance efficiency.
  • Collaborate with HR in onboarding top management in GTRC.
  • Handle confidential information with integrity and discretion.
  • Handle the PO creation within the SAP system.
  • Responsible for booking and travel arrangements for the head of business.
  • Keep track and maintain residency renewals, licenses, etc.
  • Perform other administrative duties as assigned by VP.

Requirements:



  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills.
  • Ability to multitask and prioritize effectively.
  • Prior SAP system knowledge and experience is a plus.
  • Excellent verbal and written communication skills.

Working for Alghanim Industries: Alghanim Industries is a leading service provider with a strong commitment to excellence and customer satisfaction. Our team is dedicated to delivering exceptional results and building long-term relationships with our clients.



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