Administrative Coordination Specialist
1 week ago
Job Summary: We are seeking an experienced and detail-oriented Administrative Officer to provide essential administrative support to our team. As a key member of the team, you will be responsible for ensuring efficient office operations and contributing to a productive work environment.
Key Responsibilities:
- Manage daily administrative tasks, including scheduling appointments, managing correspondence, and maintaining filing systems.
- Prepare and maintain reports, presentations, and documents as required.
- Assist in the coordination of meetings and events, including logistics and materials preparation.
- Serve as the first point of contact for internal and external inquiries.
- Maintain and update office supplies inventory, ensuring availability and cost-effectiveness.
- Support the administration of processing invoices and expenses sheets.
- Collaborate with HR & Social Media team members to improve event coordination and enhance efficiency.
- Collaborate with HR in onboarding top management in GTRC.
- Handle confidential information with integrity and discretion.
- Handle the PO creation within the SAP system.
- Responsible for booking and travel arrangements for the head of business.
- Keep track and maintain residency renewals, licenses, etc.
- Perform other administrative duties as assigned by VP.
Requirements:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills.
- Ability to multitask and prioritize effectively.
- Prior SAP system knowledge and experience is a plus.
- Excellent verbal and written communication skills.
Working for Alghanim Industries: Alghanim Industries is a leading service provider with a strong commitment to excellence and customer satisfaction. Our team is dedicated to delivering exceptional results and building long-term relationships with our clients.
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