Operations Administrator

1 week ago


Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time
Administrative Coordinator Role Summary:

We are seeking an experienced Administrative Coordinator to join our team in Kuwait. The successful candidate will be responsible for providing administrative support to the Chief People Officer (CPO), managing calendars, scheduling meetings, and organizing appointments. Additionally, the role involves maintaining office supplies, managing records, and overseeing office equipment maintenance for efficient office functioning. If you have a strong passion for administration and are looking for a challenging opportunity, please apply today

Main Responsibilities:
  1. Administrative Support:
    1. Manage calendars, schedule meetings, and organize appointments for the CPO.
    2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
    3. Handle internal and external communication on behalf of the CPO, ensuring timely responses and professional representation.
  2. Office Management:
    1. Maintain office supplies, manage records, and oversee office equipment maintenance for efficient office functioning.
    2. Coordinate with vendors and service providers for office-related requirements.
    3. Update administrative systems to improve operational efficiency.
  3. HR Coordination:
    1. Assist the HR team with onboarding processes, including documentation and orientation schedules.
    2. Maintain accurate, up-to-date employee records that comply with legal and company requirements.
    3. Support HR initiatives and activities, such as employee engagement programs, training sessions, and company events.
  4. Travel and Logistics:
    1. Organize travel arrangements for the CPO and other senior staff, including flight bookings, hotel accommodations, and itinerary preparation.
    2. Coordinate logistics for company meetings, events, and training sessions.
  5. Data Management:
    1. Maintain confidential files and records according to company policies and data protection regulations.
    2. Prepare and analyze reports summarizing key data points for management review.
  6. Compliance and Policy Adherence:
    1. Ensure all administrative activities comply with company policies and procedures.
    2. Assist in implementing corporate policies and communicate changes effectively to relevant stakeholders.
Requirements:
  1. Education:
    1. Bachelor's degree in Business Administration, Human Resources, or a related field.
  2. Experience:
    1. Minimum 3 years of relevant experience in administrative roles, preferably within a corporate or HR setting.
  3. Skills:
    1. Exceptional organizational and time-management skills.
    2. Strong written and verbal communication abilities in English (Arabic is an advantage).
    3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
    4. Ability to handle sensitive information with confidentiality and professionalism.
    5. Strong problem-solving skills and ability to work independently.
    6. Excellent interpersonal skills, with ability to work effectively in a team environment.
Working Conditions:
  1. The position is based in Kuwait and may require occasional travel.
  2. Regular working hours with flexibility required during peak business periods.


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