Administrative Professional

1 week ago


Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time
Job Description:

The role of Administrative Coordinator at HealthCare Dynamics Gen. Trading Company W.L.L is a vital part of the Human Resources department. Reporting directly to the Chief People Officer (CPO), this position ensures seamless administrative support and efficient office functioning.

Key Responsibilities:
  • Administrative Support:
    • Manage calendars, schedule meetings, and organize appointments for the CPO.
    • Prepare and edit correspondence, reports, presentations, and other documents as needed.
    • Handle internal and external communication on behalf of the CPO, ensuring timely responses and professional representation.
  • Office Management:
    • Maintain office supplies, manage records, and oversee office equipment maintenance for efficient office functioning.
    • Coordinate with vendors and service providers for office-related requirements.
    • Update administrative systems to improve operational efficiency.
  • HR Coordination:
    • Assist the HR team with onboarding processes, including documentation and orientation schedules.
    • Maintain accurate, up-to-date employee records that comply with legal and company requirements.
    • Support HR initiatives and activities, such as employee engagement programs, training sessions, and company events.
  • Travel and Logistics:
    • Organize travel arrangements for the CPO and other senior staff, including flight bookings, hotel accommodations, and itinerary preparation.
    • Coordinate logistics for company meetings, events, and training sessions.
  • Data Management:
    • Maintain confidential files and records according to company policies and data protection regulations.
    • Prepare and analyze reports summarizing key data points for management review.
  • Compliance and Policy Adherence:
    • Ensure all administrative activities comply with company policies and procedures.
    • Assist in implementing corporate policies and communicate changes effectively to relevant stakeholders.
Requirements:
  • Education:
    • Bachelor's degree in Business Administration, Human Resources, or a related field.
  • Experience:
    • Minimum 3 years of relevant experience in administrative roles, preferably within a corporate or HR setting.
  • Skills:
    • Exceptional organizational and time-management skills.
    • Strong written and verbal communication abilities in English (Arabic is an advantage).
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
    • Ability to handle sensitive information with confidentiality and professionalism.
    • Strong problem-solving skills and ability to work independently.
    • Excellent interpersonal skills, with ability to work effectively in a team environment.

Working Conditions:
  • The position is based in Kuwait and may require occasional travel.
  • Regular working hours with flexibility required during peak business periods.


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