Administrative Support Specialist

12 hours ago


Kuwait City, Al Asimah Alghanim Industries Full time

At Alghanim Industries, we are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our management team.

The primary responsibility of this role will be to ensure seamless day-to-day operations in our division. Key duties include:

  • Managing and directing all correspondence, including letters, memos, schedules, and agendas;
  • Handling independent business correspondence for the division, including incoming and outgoing communication;
  • Directing incoming telephone calls to the appropriate recipient;
  • Organizing and maintaining accurate data, ensuring a proper filing system is in place;
  • Coordinating all business operations-related events, such as training sessions, team meetings, and conferences;
  • Preparing travel arrangements and visa processing for business trips;
  • Responsible for preparing employee change of status forms and recruitment requests;
  • Collaborating with the personnel office on residence-related matters;
  • Coordinating tasks, projects, and staff across various locations in Kuwait;
  • Overseeing the division's stationery requirements;
  • Ensuring accurate time sheet tracking and resolving various matters efficiently.

To succeed in this role, you will require:

  • Excellent communication skills in English;
  • A solid understanding of wider Kuwaiti culture and customs;
  • At least 1-2 years' experience in an administrative role, preferably within a similar industry;
  • Strong planning and organizational skills;
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Internet);
  • The ability to multitask, handle demanding customers, and work systematically and accurately under tight deadlines.

We are looking for a motivated and self-driven individual who can thrive in a fast-paced environment. If you have what it takes to excel in this role, we encourage you to apply.



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