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Procurement Specialist

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Kuwait City, Al Asimah American University Of Kuwait Full time
Purchasing Officer Job Description

The Purchasing Officer is responsible for procuring goods and services for the American University of Kuwait. Key responsibilities include monitoring prices, evaluating suppliers, and negotiating contracts.

Key Responsibilities:
  • Monitor and check prices on a global scale
  • Evaluate suppliers based on price, quality, service support, availability, and reliability
  • Analyze data and information received from various vendors
  • Assist the University in its search for the right suppliers
  • Purchase, rent, or otherwise provide for the furnishing of supplies, materials, equipment, or contractual services
  • Negotiate and make arrangements for travel ticket bookings
  • Prescribe the manner in which supplies, materials, and equipment shall be purchased, delivered, and distributed
  • Establish standards of quality and quantity and develop standard specifications in consultation with the department's Director
  • Stock control, updating of the database of vendors and prices continuously
  • Preparation of purchase orders, follow-up with the suppliers, and updating of the Banner purchase system
  • Prepare L/C and other bank documents regarding purchases
  • Prepare reports by division of stocks of supplies, materials, and equipment
  • Provide technical supervision and/or direction for contract development and administration
  • Maintain the Banner Accounting System for Purchasing and Procurement up-to-date
  • Maintain adequate records relating to Procurements and assist auditing process thereon
  • Administer and review all contracts submitted to AUK, check terms and conditions, and suggest amendments before forwarding to Senior Director of Finance for approval and signature
  • Draft contracts whenever required and discuss with suppliers/vendors before submission for approval
Qualifications:
  • Proven track record of working in procurement, purchasing, or supply chain roles, with more than 5 years of experience as a Purchasing Officer or in a similar position
  • Experience in sourcing and negotiating with suppliers, managing contracts, and overseeing procurement processes
  • Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field is usually required
  • Advanced degrees or certifications in procurement can be advantageous