Procurement Specialist

4 days ago


Kuwait City, Al Asimah American University Of Kuwait Full time
Job Summary

The Procurement Officer will be responsible for obtaining the highest quality merchandise at the lowest possible purchase cost for the American University of Kuwait. This role involves evaluating suppliers based on price, quality, service support, availability, and reliability. The successful candidate will have a proven track record of working in procurement, purchasing, or supply chain roles, with more than 5 years of experience as a Purchasing Officer or in a similar position.

Key Responsibilities

Monitoring and checking prices on a global scale
Evaluating suppliers based on price, quality, service support, availability, and reliability
Analyzing data and information received from various vendors
Assisting the University in its search for the right suppliers, reviewing catalogs, industry and company publications, directories, and trade journals
Purchasing, renting, or otherwise providing for the furnishing of supplies, materials, equipment, or contractual services for all departments of the University
Negotiating and making arrangements for travel ticket bookings
Prescribing the manner in which supplies, materials, and equipment shall be purchased, delivered, and distributed
Establishing standards of quality and quantity and developing standard specifications in consultation with the department's Director
Prescribing the manner of making physical tests of samples submitted with bids and samples of deliveries to determine compliance with specifications and the manner in which departments shall inspect all deliveries of supplies, materials, and equipment
Prescribing the amounts and form of, accounting for, and disposition of any deposit or bond required to be submitted with a bid or a contract and the amount of any such deposit or bond to be given for the faithful performance of a contract
Maintaining the Banner Accounting System for Purchasing and Procurement up-to-date
Maintaining adequate records relating to Procurements and assisting the auditing process thereon
Administering and reviewing all contracts submitted to AUK, checking terms and conditions, and suggesting amendments before forwarding to Senior Director of Finance for approval and signature

Qualifications

Proven track record of working in procurement, purchasing, or supply chain roles, with more than 5 years of experience as a Purchasing Officer or in a similar position
Experience in sourcing and negotiating with suppliers, managing contracts, and overseeing procurement processes
Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field is usually required
Advanced degrees or certifications in procurement can be advantageous
Strong understanding of procurement procedures, policies, and best practices
Proficiency in utilizing MS Office applications, especially Excel, and familiarity with procurement software or tools
Excellent communication skills, including negotiating effectively and building relationships with vendors
Analytical mindset with the ability to evaluate supplier proposals, analyze data, and make strategic purchasing decisions
Strong organizational skills to manage multiple tasks, prioritize activities, and meet deadlines efficiently
Attention to detail and accuracy in maintaining procurement records, tracking orders, and processing invoices
Knowledge of market trends, pricing, and sourcing strategies to drive cost savings and efficiency
Ability to collaborate with internal stakeholders and departments to understand procurement needs and requirements

Certifications

Certifications such as Certified Purchasing Professional (CPP) or Certified Professional in Supply Management (CPSM) can be beneficial but are not always mandatory.

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