
Administrative Coordinator
2 days ago
Job Overview
The role of an Executive Assistant at HealthCare Dynamics Gen. Trading Company W.L.L involves providing high-level administrative support to executive leadership, ensuring the efficient operation of the office.
This position requires exceptional organizational skills, discretion, and the ability to manage multiple tasks simultaneously.
- Collaborate closely with senior management and directors to provide administrative support.
- Optimize time management by efficiently handling secretarial and administrative tasks.
- Address administrative matters for the executive leadership with efficiency.
- Serve as the primary point of contact for internal and external stakeholders.
- Develop and maintain office systems, including data management and filing.
- Coordinate personal travel arrangements, including visa issuance and accommodation.
- Manage incoming phone calls, requests, and inquiries.
- Organize and coordinate meetings and schedule appointments.
- Handle incoming and outgoing correspondence, representing the executive leadership.
- Manage bookings for clients and employees, including creating purchase orders and business travel forms in the system.
- Liaise with travel agents and oversee invoices from travel agents in Kuwait and hotels abroad.
- Maintain the monthly time sheets for our division.
- Handle sensitive information with utmost discretion and confidentiality.
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