Administrative Coordinator

2 days ago


Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

Job Overview

The role of an Executive Assistant at HealthCare Dynamics Gen. Trading Company W.L.L involves providing high-level administrative support to executive leadership, ensuring the efficient operation of the office.

This position requires exceptional organizational skills, discretion, and the ability to manage multiple tasks simultaneously.

  • Collaborate closely with senior management and directors to provide administrative support.
  • Optimize time management by efficiently handling secretarial and administrative tasks.
  • Address administrative matters for the executive leadership with efficiency.
  • Serve as the primary point of contact for internal and external stakeholders.
  • Develop and maintain office systems, including data management and filing.
  • Coordinate personal travel arrangements, including visa issuance and accommodation.
  • Manage incoming phone calls, requests, and inquiries.
  • Organize and coordinate meetings and schedule appointments.
  • Handle incoming and outgoing correspondence, representing the executive leadership.
  • Manage bookings for clients and employees, including creating purchase orders and business travel forms in the system.
  • Liaise with travel agents and oversee invoices from travel agents in Kuwait and hotels abroad.
  • Maintain the monthly time sheets for our division.
  • Handle sensitive information with utmost discretion and confidentiality.


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