University Events Coordinator
4 days ago
We are seeking an organized and detail-oriented University Events Coordinator to provide essential support for university events. This role focuses on managing event-related logistics, coordinating communication with stakeholders, and providing administrative assistance for event operations.
Job Description:As a University Events Coordinator, you will be responsible for:
- Managing different document sharing and task tracking platforms, including team email.
- Preparing and distributing meeting agendas and materials, taking minutes during meetings, and following up on action items.
- Assisting in scheduling weekly status meetings and tracking progress of meeting outcomes.
- Coordinating with vendors (catering, venue, AV, photographers, etc.) to ensure seamless delivery of services.
- Liaising with the events management company to finalize logistics for key university event activities (opening, gala, closing).
- Handling communication and coordination with participants, VIP guests, and workshop facilitators regarding transportation, accommodation, and event-related details.
- Serving as the main point of contact for participants and VIP guests, managing guest itineraries and arrival details.
- Tracking the progress of multiple planning initiatives using project management tools, ensuring all tasks are on schedule.
- Providing administrative support for event submission platforms, ensuring accuracy in data entry, participant queries, and content review.
The ideal candidate is highly organized, capable of working independently, and proficient in multitasking under tight deadlines. You should have strong organizational skills with excellent attention to detail, proven ability to manage multiple tasks, and excellent verbal and written communication skills.
Required Skills and Qualifications:- Strong organizational skills with excellent attention to detail.
- Proven ability to manage multiple tasks and work effectively under pressure to meet deadlines.
- Proficiency in Microsoft Office (Excel, Word, Power Point) and experience with Share Point or similar platforms for document management.
- Excellent verbal and written communication skills, with the ability to collaborate in a dynamic environment.
This is an entry-level position that requires flexibility to work evenings and weekends, especially during major university event dates. A valid driver's license is required. The estimated salary for this position is $35,000 - $45,000 per year, depending on qualifications and experience.
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