Procurement Specialist

3 weeks ago

Kuwait City, Al Asimah American University Of Kuwait Full time

Job Summary:


The Purchasing Officer will be responsible for obtaining the highest quality merchandise at the lowest possible purchase cost for the American University of Kuwait.


Key Responsibilities:



  • Monitoring and checking prices on a global scale.
  • Evaluating suppliers based on price, quality, service support, availability, and reliability.
  • Analyzing data and information received from various vendors.
  • Assisting the University in its search for the right suppliers, reviewing catalogs, industry and company publications, directories, and trade journals.
  • Purchasing, renting, or otherwise providing for the furnishing of supplies, materials, equipment, or contractual services for all departments of the University.
  • Negotiating and making arrangements for travel ticket bookings.
  • Prescribing the manner in which supplies, materials, and equipment shall be purchased, delivered, and distributed.
  • Establishing standards of quality and quantity and developing standard specifications in consultation with the department's director.
  • Prescribing the manner of making physical tests of samples submitted with bids and samples of deliveries to determine compliance with specifications.
  • Prescribing the amounts and form of, accounting for, and disposition of any deposit or bond required to be submitted with a bid or a contract.
  • Stock control, updating of the database of vendors and prices continuously.
  • Preparation of purchase orders, follow-up with the suppliers, and updating of the Banner purchase system.
  • Preparing L/C and other bank documents regarding purchases.
  • Preparing reports by division of stocks of supplies, materials, and equipment.
  • Providing technical supervision and/or direction for contract development and administration.
  • Maintaining the Banner Accounting System for Purchasing and Procurement up-to-date.
  • Maintaining adequate records relating to procurements and assisting the auditing process thereon.
  • Administering and reviewing all contracts submitted to the American University of Kuwait, checking terms and conditions, and suggesting amendments before forwarding to the Senior Director of Finance for approval and signature.
  • Drafting contracts whenever required and discussing with suppliers/vendors before submission for approval.

Qualifications:



  • A proven track record of working in procurement, purchasing, or supply chain roles, with more than 5 years of experience as a Purchasing Officer or in a similar position.
  • Experience in sourcing and negotiating with suppliers, managing contracts, and overseeing procurement processes.
  • A Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field is usually required.
  • Advanced degrees or certifications in procurement can be advantageous.
  • Strong understanding of procurement procedures, policies, and best practices.
  • Proficiency in utilizing MS Office applications, especially Excel, and familiarity with procurement software or tools.
  • Excellent communication skills, including negotiating effectively and building relationships with vendors.
  • Analytical mindset with the ability to evaluate supplier proposals, analyze data, and make strategic purchasing decisions.
  • Strong organizational skills to manage multiple tasks, prioritize activities, and meet deadlines efficiently.
  • Attention to detail and accuracy in maintaining procurement records, tracking orders, and processing invoices.
  • Knowledge of market trends, pricing, and sourcing strategies to drive cost savings and efficiency.
  • Ability to collaborate with internal stakeholders and departments to understand procurement needs and requirements.
  • Certifications such as Certified Purchasing Professional (CPP) or Certified Professional in Supply Management (CPSM) can be beneficial but are not always mandatory.

About the Role:


This is an exciting opportunity to join the American University of Kuwait as a Purchasing Officer and play a key role in ensuring the procurement process is efficient and effective.


What We Offer:



  • A dynamic and supportive work environment.
  • The opportunity to work with a talented team of professionals.
  • A competitive salary and benefits package.
  • The chance to develop your skills and advance your career.

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