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Executive Assistant To CEO

4 weeks ago

Kuwait City, Al Asimah SmartPet Full time

The Executive Assistant to the CEO plays a pivotal role in ensuring the smooth operation of the executive office. This position requires a proactive individual who can manage a variety of tasks, from administrative duties to strategic planning support. The ideal candidate will be adept at multitasking and possess exceptional organizational skills, making them an invaluable asset to the CEO and the organization as a whole.

Responsibilities:

  1. Manage the CEO's calendar, scheduling meetings and appointments efficiently.
  2. Prepare and organize documents, reports, and presentations for meetings.
  3. Act as a liaison between the CEO and internal/external stakeholders.
  4. Coordinate travel arrangements and itineraries for the CEO.
  5. Handle confidential information with discretion and professionalism.
  6. Assist in the preparation of board meetings and take minutes during discussions.
  7. Conduct research and compile data to support decision-making processes.
  8. Manage special projects as assigned by the CEO.
  9. Monitor and respond to emails and communications on behalf of the CEO.
  10. Provide administrative support to other executives as needed.

Preferred Candidate:

  1. Strong organizational and time management skills.
  2. Excellent verbal and written communication abilities.
  3. Proficiency in office software and technology.
  4. Ability to work independently and as part of a team.
  5. High level of professionalism and integrity.
  6. Experience in a fast-paced environment.
  7. Strong problem-solving skills and attention to detail.
  8. Ability to adapt to changing priorities and demands.
  9. Previous experience supporting C-level executives.
  10. Familiarity with the pet supplies industry is a plus.

Minimum Requirements:

  • Bachelor's degree in business administration.
  • Proven secretarial experience at an Executive/Board level.
  • Proficient with Microsoft Word, Excel, and PowerPoint.
  • Proficient command of written and spoken English and Arabic.

Skills:

  • Provide administrative support to CEO whilst maintaining the highest level of confidentiality.
  • Highly effective organizer, planner, and coordinator.
  • Clear communicator with the ability to interact with various management and non-management levels.
  • Ability to prioritize tasks.
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