Office Administrative Support Specialist
2 weeks ago
This role is responsible for ensuring the smooth running of daily office operations and supporting administrative functions across departments.
Key Responsibilities:
- Manage front desk operations, greet visitors professionally, and handle all incoming calls and messages.
- Prepare meeting rooms, coordinate meeting room requests, and arrange catering and visitor refreshments.
- Handle mail distribution, incoming packages, and courier services.
- Maintain stock control of office supplies, medical kits, and stationary.
- Support in managing local SIM cards, WiFi routers, access cards, and petty cash.
- Provide executive support and assist in organizing office events and projects.
- Liaise with building management and vendors for general maintenance and service delivery.
- Handle general office duties: printing, scanning, binding, filing, etc.
- Provide administrative support for all Kuwait-based RFP submissions.
- Conduct lead searches through local portals and coordinate proposal documentation with the Proposal Senior Specialist.
- Process RFP-related payments and handle document delivery/collection as needed.
- Prepare and submit final bid packets and bid bonds; attend tender-specific meetings and trainings.
- Work closely with the HR and PRO teams to support immigration processes for work visas.
- Track and manage office certifications and licenses, ensuring timely renewals and compliance.
Requirements:
- Bachelor's degree with 2–3 years of relevant experience, particularly in Tender Services/RFP processes.
- Strong organizational and time management skills with the ability to multitask.
- Excellent interpersonal and communication skills in both English and Arabic.
- Proactive, self-motivated, and able to work both independently and collaboratively.
- Sound judgment, high attention to detail, and commitment to confidentiality.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- This role is open to Kuwait nationals only.
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