Business Operations Coordinator
10 hours ago
ABYAT is the largest retail store in the Middle East, covering an area of over 22,000 square meters and offering a vast selection of products under one roof. The company was developed locally, with a focus on providing a unique shopping experience.
The concept behind ABYAT revolves around customer satisfaction, with all business operations centered around meeting the needs of our valued customers. From inspiring tile and wallpaper assortments to world-class plumbing and pipes, we offer a diverse range of products to cater to every need.
We are seeking an Executive Assistant to serve as a primary point of contact for internal and external stakeholders, managing communications, scheduling, and administrative tasks to ensure the smooth operation of the executive's office.
Key Responsibilities:
- Greet visitors and direct them to the appropriate departments or individuals
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Answer telephones and respond to inquiries via phone or email
- Book meeting rooms, set up conference calls, and take minutes during meetings
- Perform administrative tasks, including filing and photocopying
- Write emails, memos, and letters
- Manage database entry and client files
- Check office supplies regularly and place orders as needed
- Organize and distribute messages to managers
- Make and confirm travel arrangements
- Prepare and mail outgoing correspondence
- Perform routine bookkeeping tasks
- Undertake occasional receptionist duties if required
Requirements:
- Effective communication and interpersonal skills
- Excellent follow-up skills
- Good numerical skills and understanding of statistics
- Good analytical and reporting skills
- Problem-solving skills
- Able to demonstrate rational judgment and identify key decision drivers
- Bachelor's degree in Business Management, Business Administration, or a related field
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