Executive Assistant to the Director

8 hours ago

Kuwait City, Al Asimah The British School Of Kuwait Full time

Job Summary:

The Executive Assistant to the Director will play a pivotal role in managing daily operations, providing support to the Director, and ensuring seamless communication and administrative processes within the school.

This position requires a highly organized and proactive individual with excellent multitasking abilities, strong bilingual communication skills, and the capacity to work effectively under pressure.

Key Responsibilities:

  • Administrative Support: Provide executive support to the Director, including calendar management, meeting scheduling, and communication coordination. Draft, review, and send professional emails and letters in both English and Arabic on behalf of the Director. Attend various meetings and create minutes of meetings, assign action points, and follow-up. Respond to calls, emails, and other correspondence in a timely manner.
  • Operations Management: Oversee daily operational tasks and ensure efficient management of school activities. Manage basic project management tasks, including planning, execution, and monitoring of various projects. Handle procurement processes, including sourcing, negotiating, and purchasing supplies and services.
  • Travel and Event Coordination: Arrange and coordinate travel logistics, including flight bookings, hotel reservations, and visa applications. Organize and manage school events, meetings, and other activities, ensuring all details are addressed.
  • Communication and Digital Adaptation: Maintain effective communication with staff, parents, and external stakeholders. Adapt to and support digital transformation initiatives, including the implementation of new technologies and systems. Prepare and manage documentation related to school operations and communications, leveraging digital tools for efficiency.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum of 5 years experience in an administrative or operations role.
  • Bilingual proficiency in English and Arabic (both written and spoken).
  • Strong communication skills with experience in drafting professional correspondence.
  • Basic project management and procurement skills.
  • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and adaptability to new digital tools and systems.

Salary: KD 1,500 - KD 2,000 per month depending on experience.

Working Conditions: Full-time position with occasional after-hours availability for calls and emails. Ability to work in a fast-paced environment and manage multiple priorities effectively.

Reporting: Reporting to Senior Operations Officer/Director of Operations.

Safeguarding: Prospective candidates should submit the details of at least two previous employers as referees which must be their two most recent employers, covering a minimum of four years of employment, or all of their employment if the candidate has less than four years of experience.

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