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Human Capital Assistant

1 month ago

Kuwait City, Al Asimah American University Of Kuwait Full time
Job Title: Assistant - Human Capital

Reports to: Executive Director of Human Capital and Facilities Management

Job Summary:

The Assistant Human Capital will support the department in its daily operations, ensuring smooth execution of HR processes related to recruitment, employee relations, training, and benefits. The role will assist with record maintenance, employee engagement initiatives, and adherence to company policies and procedures.

Key Responsibilities:
  • Recruitment & Onboarding: Assist in the recruitment process by screening resumes, scheduling interviews, and conducting reference checks. Support the onboarding process by preparing new hire documentation, coordinating orientation programs, and ensuring a smooth transition for new employees.
  • Employee Records & Documentation: Maintain and update employee files, ensuring all records are accurate and up-to-date. Assist in preparing employment contracts, job descriptions, and HR policies in line with organizational needs and legal requirements.
  • HR Systems & Reporting: Enter and manage employee data in the HR information system (HRIS). Prepare periodic HR reports on staff movement, leave balances, training records, and other metrics as required.
  • Employee Relations & Communication: Serve as a point of contact for employees' HR-related queries, providing support in resolving issues or escalating them when necessary. Assist in organizing employee engagement activities, wellness initiatives, and staff events.
  • Benefits Administration: Support the administration of employee benefits, including health insurance, pensions, and leave management. Ensure employees are aware of and understand their benefits, assisting with any related queries.
  • Compliance & Policy Adherence: Ensure compliance with company policies, labor laws, and other relevant regulations. Assist in implementing and communicating HR policies across the organization, ensuring clarity in both English and Arabic.
  • Performance Management: Help facilitate the annual performance review process by distributing materials, tracking progress, and assisting managers and employees with the review process.
  • HR Projects: Assist with HR-related projects such as employee satisfaction surveys, compensation reviews, and organizational change initiatives.
Qualifications:
  • 1-2 years of experience in HR or administrative support roles, with a focus on contract drafting and legal document review.
  • Bachelor's degree in Human Resources, Business Administration, Law, or a related field.
  • Strong organizational skills and attention to detail.
  • Knowledge of legal requirements and labor laws related to employment.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, Power Point) and HRIS systems.
  • Ability to handle confidential information with discretion.
  • Problem-solving skills and a proactive approach to tasks.
  • Teamwork and collaboration.
  • Adaptability and ability to work in a fast-paced environment.
  • Strong ethics and integrity in handling sensitive employee data.
  • Strong legal knowledge for contract reviewing and drafting.
Language Skills:

Fluent in both written and verbal communication in English and Arabic. Ability to draft, translate, and review official documents, memos, correspondences, and legal contracts in both languages.