Administrative Officer
3 weeks ago
Purpose of job:
To coordinate supportive services of the department / unit, such as maintenance, logistics, recordkeeping, mail distribution, and other office support services.
Reporting To:
Manager - Administration
Key Work:
- To coordinate and manage ancillary support services, to arrange for local purchases of stationery, equipment, and other business related purchases within the authority limits specified.
- To assist / coordinate with the regular administrative duties for the department.
- To review the selection and purchase of furniture and office equipment and coordinate delivery and installation and ensure the security of assets.
- To coordinate the collection and distribution of internal and external mail
- To provide for efficient transportation assistance to department / unit employees and visitors as per the company policy.
- To help employee's receive their security access control cards, in case of new hires and act as a liaison with other departments to coordinate necessary tasks for the employees concerned.
- To communicate with unskilled staff and ensure their work is monitored and is to the satisfaction of all concerned.
- To coordinate and ensure proper upkeep and maintenance of office premises, and office equipment
- To develop and manage effective internal and external relationships.
- To coordinate and ensure proper upkeep and maintenance of office premises, and office equipment
- To communicate with unskilled staff and ensure their work is monitored and is to the satisfaction of all concerned.
- To help employee's receive their security access control cards, in case of new hires and act as a liaison with other departments to coordinate necessary tasks for the employees concerned.
- To provide for efficient transportation assistance to department / unit employees and visitors as per the company policy.
- To coordinate the collection and distribution of internal and external mail
- To review the selection and purchase of furniture and office equipment and coordinate delivery and installation and ensure the security of assets.
- To assist / coordinate with the regular administrative duties for the department.
The Job Competencies
Core Competencies
- Communication
- Customer Focus
- Innovation
- Team Work
Admin Competencies
- Organizational awareness
- Personal Drive
- Quality
- Results Oriented
Education & Experience
- A diploma in a relevant discipline (Desirable - A Bachelor's degree in a relevant discipline)
- 3 to 5 years of relevant experience
-
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