Administrative Assistant
3 days ago
General Administration: Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality.
Employee Onboarding: Handles visa applications and medical insurance coordination.
Invoicing & Collections: Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery.
Event Management: Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office.
Qualifications:
- Strong commercial acumen with the ability to understand and manage accounts.
- Excellent administrative and organizational skills.
- Excellent communication skills, with the ability to interact effectively with clients and team members.
- Proficient in MS Office.
Personal Attributes:
- Approachable, organized, problem-solving, and detail-oriented.
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