Facilities and Administration Manager

5 days ago


Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

Job Overview:

HealthCare Dynamics Gen. Trading Company W.L.L. seeks a highly skilled and experienced Support Services Coordinator to oversee the day-to-day operations of the office. This individual will be responsible for coordinating office maintenance, managing supplies, and supervising administrative staff. The Support Services Coordinator will work closely with other departments to ensure optimal support for all business activities.

Key Responsibilities:

Facilities Management:
  1. Coordinate Office Maintenance: Ensure the office environment is clean, safe, and operational.
  2. Liaise with Vendors: Coordinate office repairs and maintenance services with external vendors.
  3. Manage Office Relocations: Oversee office relocations or set-ups as necessary.
Travel and Accommodations:
  1. Liaise with Travel Agencies: Obtain competitive pricing and deals for ticket and hotel booking.
  2. Evaluate Travel Arrangements: Ensure travel arrangements are cost-effective and compliant with company policies.
Insurance and Risk Management:
  1. Manage Insurance Matters: Oversee all insurance-related matters for HealthCare Dynamics Gen. Trading Company W.L.L.
  2. Ensure Compliance: Ensure all insurance policies are up-to-date and compliant with local regulations.
  3. Coordinate Claims: Coordinate with insurance providers to ensure timely handling of claims and necessary documentation.
Budgeting and Cost Control:
  1. Assist in Budget Preparation: Assist in the preparation and management of the office administration budget.
  2. Monitor Expenditures: Monitor and control office expenditures, ensuring cost-effective use of resources.
  3. Prepare Expense Reports: Prepare reports on office expenses and recommend cost-saving measures.
Communication and Liaison:
  1. Serve as Primary Contact: Serve as a primary point of contact for internal and external stakeholders on administrative matters.
  2. Liaise with Departments: Liaise with different office administrations in different regions to ensure proper handling of Administration/Government Relations-related tasks.
  3. Maintain Communication Channels: Maintain effective communication channels between departments and other business units.

Qualifications:

  1. Bachelor's Degree: Bachelor's degree in Business Administration, Management, or a related field.
  2. Minimum Experience: Minimum 5 years of experience in an administrative or office management role.
  3. Strong Organizational Skills: Strong organizational and multitasking abilities.
  4. Excellent Communication Skills: Excellent communication, interpersonal, and problem-solving skills.
  5. Proficient in Microsoft Office: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  6. Attention to Detail: Strong attention to detail and a proactive approach to managing office operations.

Preferred Qualifications:

  1. Master's Degree: Master's degree in Business Administration or related field.
  2. Previous Experience: Previous experience in a managerial role or overseeing administrative staff.
  3. Knowledge of Office Management Software: Knowledge of office management software (e.g., G Suite, SAP, etc.).

  • Facility Engineer

    2 days ago


    Kuwait City, Al Asimah One Facilities Management Full time

    Join our team as a Facility Engineer, where you'll drive operational excellence, efficiency, and innovation. You'll streamline workflows, implement security and cleaning SOPs, and transition site management from manpower-based operations to a high-performance service model.Take ownership of day-to-day site operations, ensuring safety, sustainability, and...

  • Facility director

    3 weeks ago


    Kuwait City, Al Asimah New Plan Full time

    Lead and manage facility operations, maintenance, and service programs. Supervise and mentor facility staff, including maintenance workers, custodians, and administrative personnel. Develop and implement policies and procedures for effective facility management. Operations & Maintenance: Oversee the maintenance of the facility, including HVAC, plumbing,...


  • Kuwait City, Al Asimah One Facilities Management Full time

    One Facilities Management is seeking a highly skilled Site Operations Manager to drive operational excellence, efficiency, and innovation in our facilities management operations.About the RoleThe successful candidate will take ownership of day-to-day site operations, ensuring safety, sustainability, and efficiency while collaborating with diverse teams to...


  • Kuwait City, Al Asimah New Plan Full time

    Job Description:The Facilities Operations Manager plays a pivotal role at New Plan, overseeing the daily operations and management of our facilities. This key position ensures the smooth functioning of all facility-related activities, from maintenance and upkeep to staff supervision and safety protocols.About the Role:We are seeking an experienced Facilities...


  • Kuwait City, Al Asimah Kay and Associates, Inc. Full time

    About the Role: We are seeking an experienced Strategic Facilities Planner to join our team at Kay and Associates, Inc. as a key advisor to the Kuwait Armed Forces Command Staff Headquarters and Ministry of Defense (KMOD).Key Responsibilities: The successful candidate will be responsible for assisting KMOD in preparation and follow-up of requirements...


  • Kuwait City, Al Asimah Transguard Workforce Solutions Full time

    Job Title: Facility and Admin CoordinatorWe are seeking a highly organized and detail-oriented Facility and Admin Coordinator to join our team at Transguard Workforce Solutions. This role will be based in Kuwait and will involve providing administrative support to our client.Key Responsibilities:Create and maintain a pool of compliant facility vendors to...


  • Kuwait City, Al Asimah Vectrus Full time

    About the RoleThe Arms Room Custodian will be responsible for the safekeeping and management of weapons and sensitive items within the arm room facility. This individual will work closely with the Small Arms Custodian Lead and/or the Weapons/Armament Supervisor to ensure compliance with all relevant Army Regulations and Procedures.Duties and...


  • Kuwait City, Al Asimah Procapita Group Full time

    This role requires a highly experienced property manager who can oversee the administration, maintenance, and tenant relationships of a large commercial complex.Key Responsibilities:Leading the implementation of top-level management policies to drive operational excellence.Coordinating regular facility inspections to ensure they are properly maintained and...


  • Kuwait City, Al Asimah Transguard Workforce Solutions Full time

    About the Role:As a Facility and Admin Coordinator at Transguard Workforce Solutions, you will play a vital role in providing administrative support to our client in Kuwait. Your responsibilities will include creating a pool of compliant facility vendors, ensuring facility suppliers adhere to safety standards, and collaborating with the centralized IT team...


  • Kuwait City, Al Asimah Transguard Workforce Solutions Full time

    Transguard Workforce Solutions is the UAE's leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.We are currently recruiting for a Facility and Admin Coordinator for our client to be based out of their...

  • Facilities Manager

    24 hours ago


    Kuwait City, Al Asimah Michael Page Full time

    As the facilities manager, you will have full responsibility of all staff based on site, ensuring they are trained and developed effectively and represent the company to the highest standards. The Facilities Manager will have complete financial control (P&L) including setting budgets and meeting financial targets. In essence, the overall management and...


  • Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

    Job Summary:The Administrative Services Manager is responsible for overseeing the day-to-day operations of HealthCare Dynamics Gen. Trading Company W.L.L. This role ensures the smooth operation of the office, manages supplies, coordinates schedules, and supervises administrative staff. The Administrative Services Manager will work closely with other...


  • Kuwait City, Al Asimah American University Of Kuwait Full time

    Job Description Position Summary: Reporting to the Executive Director of Human Capital and Facilities Management, the incumbent provides leadership for the oversight of university buildings both on and off-campus, contractual services including staff- security, maintenance, custodial, and landscaping, oversees construction and renovation projects, and...


  • Kuwait City, Al Asimah Transguard Workforce Solutions Full time

    Job Overview:Transguard Workforce Solutions is the UAE's leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.We are currently recruiting for a Facility and Admin Coordinator for our client to be based out of...


  • Kuwait City, Al Asimah Alghanim Industries Part time

    Job SummaryThe Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.Job ResponsibilitiesTyping of all correspondence i.e. letters, memos, schedules, agendas, trackers etc.Handling independent business correspondence for the division (incoming and outgoing).Directing incoming...


  • Kuwait City, Al Asimah Michael Page Full time

    **Job Overview**The successful candidate will oversee the implementation of a comprehensive facilities management service on an iconic project in the Middle East. As the key point of contact, they will ensure that all aspects of the contract are met with professionalism and excellence.

  • Facilities Director

    6 days ago


    Kuwait City, Al Asimah KEO International Consultants Full time

    About the RoleWe are looking for a Facilities Director who can lead our facilities management team and ensure that our properties are maintained to the highest standards. The successful candidate will have a strong background in facilities management, with experience in managing large-scale projects and teams.The ideal candidate will be able to manage...


  • Kuwait City, Al Asimah Helal Fajhan Al Mutairi General Trading and Contract Full time

    HFM General Trading and Contract is committed to delivering innovative solutions through strategic partnerships and a customer-centric approach.About the Role:The HR Coordinator will provide administrative support in various aspects of HR, including employee relations and benefits administration.Responsibilities include:Maintaining accurate records and...


  • Kuwait City, Al Asimah SRT Marine Systems Plc Full time

    SRT Marine Systems plc (SRT) is a fast-growing and ambitious multi-national company headquartered in the UK. SRT Marine Systems is a UK-based international marine surveillance technology and systems company. We have recently entered into a large ten-year contract with the Kuwait Ministry of Interior and are now building up our local team. We offer an...


  • Kuwait City, Al Asimah Michael Page Full time

    What We OfferThis role offers an exciting opportunity to work on a high-profile project with a reputable company. As a Facilities Manager, you will be responsible for delivering exceptional results while maintaining a safe working environment. We offer a competitive salary and benefits package to successful candidates.Please note that this job description is...