
Facilities and Administration Manager
5 days ago
Job Overview:
HealthCare Dynamics Gen. Trading Company W.L.L. seeks a highly skilled and experienced Support Services Coordinator to oversee the day-to-day operations of the office. This individual will be responsible for coordinating office maintenance, managing supplies, and supervising administrative staff. The Support Services Coordinator will work closely with other departments to ensure optimal support for all business activities.
Key Responsibilities:
Facilities Management:- Coordinate Office Maintenance: Ensure the office environment is clean, safe, and operational.
- Liaise with Vendors: Coordinate office repairs and maintenance services with external vendors.
- Manage Office Relocations: Oversee office relocations or set-ups as necessary.
- Liaise with Travel Agencies: Obtain competitive pricing and deals for ticket and hotel booking.
- Evaluate Travel Arrangements: Ensure travel arrangements are cost-effective and compliant with company policies.
- Manage Insurance Matters: Oversee all insurance-related matters for HealthCare Dynamics Gen. Trading Company W.L.L.
- Ensure Compliance: Ensure all insurance policies are up-to-date and compliant with local regulations.
- Coordinate Claims: Coordinate with insurance providers to ensure timely handling of claims and necessary documentation.
- Assist in Budget Preparation: Assist in the preparation and management of the office administration budget.
- Monitor Expenditures: Monitor and control office expenditures, ensuring cost-effective use of resources.
- Prepare Expense Reports: Prepare reports on office expenses and recommend cost-saving measures.
- Serve as Primary Contact: Serve as a primary point of contact for internal and external stakeholders on administrative matters.
- Liaise with Departments: Liaise with different office administrations in different regions to ensure proper handling of Administration/Government Relations-related tasks.
- Maintain Communication Channels: Maintain effective communication channels between departments and other business units.
Qualifications:
- Bachelor's Degree: Bachelor's degree in Business Administration, Management, or a related field.
- Minimum Experience: Minimum 5 years of experience in an administrative or office management role.
- Strong Organizational Skills: Strong organizational and multitasking abilities.
- Excellent Communication Skills: Excellent communication, interpersonal, and problem-solving skills.
- Proficient in Microsoft Office: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to Detail: Strong attention to detail and a proactive approach to managing office operations.
Preferred Qualifications:
- Master's Degree: Master's degree in Business Administration or related field.
- Previous Experience: Previous experience in a managerial role or overseeing administrative staff.
- Knowledge of Office Management Software: Knowledge of office management software (e.g., G Suite, SAP, etc.).
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