
Administrative Assistant
3 days ago
About the Role:
As a Facility and Admin Coordinator at Transguard Workforce Solutions, you will play a vital role in providing administrative support to our client in Kuwait. Your responsibilities will include creating a pool of compliant facility vendors, ensuring facility suppliers adhere to safety standards, and collaborating with the centralized IT team to resolve technical infrastructure issues.
Key Responsibilities:
- Create and maintain a pool of compliant facility vendors to suit branch needs.
- Ensure facility suppliers adhere to safety standards at the workplace.
- Collaborate with the centralized IT team to resolve technical infrastructure issues for the site.
- Provide administrative support by conducting research, preparing statistical reports, and addressing routine to complex information requests.
- Gather, compile, and verify information and enter it accurately into documents such as reports, presentations, or forms; and office systems such as databases or spreadsheets.
- Complete data collection, data entry, and report generation on various departmental related activities. Perform associate functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Respond to or redirect routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
- Prepare documentation for payment of vendors, suppliers, and other third parties as applicable; submit documentation and enter request for payments into accounting system; respond to inquiries from accounts payable and payees.
- Document and maintain departmental policies and procedures.
- Participate as a team member on departmental related business improvement assignments and projects as needed. Perform other routine to complex administrative activities as needed per the established procedures of the organization and/or department. Act as an informal resource for colleagues with less experience.
Requirements:
- 1-2 years of experience in similar roles such as Admin, PA, or Office manager.
- Understanding of Facility Management, Purchasing, Office administration etc.
- Bachelor's Degree/College degree in Business Administration or similar.
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