Facility and Admin Coordinator

3 days ago


Kuwait City, Al Asimah Transguard Workforce Solutions Full time

Transguard Workforce Solutions is the UAE's leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

We are currently recruiting for a Facility and Admin Coordinator for our client to be based out of their Kuwait.

Purpose-

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

Responsibility-

  1. Responsible for creating a pool of compliant, cost effective and efficient facilities vendors to suit branch needs.
  2. Ensure facility suppliers adhere to safety standards at workplace.
  3. Collaborate with centralised IT team to resolve technical infrastructure issues for the site.
  4. Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
  5. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
  6. Completes data collection, data entry and report generation on various departmental related activities. Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
  7. Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
  8. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
  9. Documents and maintains departmental policies and procedures.
  10. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department. Act as an informal resource for colleagues with less experience.

Skills-

  1. 1-2 years of experience in similar roles such as Admin, PA or Office manager.
  2. Understanding of Facility Management, Purchasing, Office administration etc.
  3. Bachelor's Degree/College degree in Business Administration or similar.
Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Staffing and Recruiting

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