Administrative Support Specialist

3 days ago


Kuwait City, Al Asimah Transguard Workforce Solutions Full time

Job Overview:

Transguard Workforce Solutions is the UAE's leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

We are currently recruiting for a Facility and Admin Coordinator for our client to be based out of their Kuwait.

Job Description:

The successful candidate will be responsible for creating a pool of compliant facility vendors to suit branch needs, ensuring facility suppliers adhere to safety standards at the workplace, collaborating with the centralized IT team to resolve technical infrastructure issues for the site, and providing administrative support by conducting research, preparing statistical reports, and addressing routine to complex information requests.

Responsibilities:

  1. Create and maintain a pool of compliant facility vendors to suit branch needs.
  2. Ensure facility suppliers adhere to safety standards at the workplace.
  3. Collaborate with the centralized IT team to resolve technical infrastructure issues for the site.
  4. Provide administrative support by conducting research, preparing statistical reports, and addressing routine to complex information requests.
  5. Gather, compile, and verify information and enter it accurately into documents such as reports, presentations, or forms; and office systems such as databases or spreadsheets.
  6. Complete data collection, data entry, and report generation on various departmental related activities. Perform associate functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  7. Respond to or redirect routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
  8. Prepare documentation for payment of vendors, suppliers, and other third parties as applicable; submit documentation and enter request for payments into accounting system; respond to inquiries from accounts payable and payees.
  9. Document and maintain departmental policies and procedures.
  10. Participate as a team member on departmental related business improvement assignments and projects as needed. Perform other routine to complex administrative activities as needed per the established procedures of the organization and/or department. Act as an informal resource for colleagues with less experience.


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