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Executive Office Coordinator

3 weeks ago

Kuwait City, Al Asimah beBee Careers Full time

The Office Manager role is a critical position within the executive office, requiring exceptional organizational skills and attention to detail.

Key Responsibilities:
  1. Time Management: Effectively prioritize and schedule the CEO's agenda to ensure seamless coordination of meetings, visits, and reports.
  2. Coordination and Reporting: Organize official meetings, coordinate visits, and prepare corresponding reports in a timely and professional manner.
  3. Confidentiality and Discretion: Maintain confidentiality in handling internal and external correspondence, upholding the highest standards of professionalism.
  4. Administrative Support: Manage daily communications, organize files, and maintain document control for the executive office, ensuring smooth operations.
  5. Collaboration and Supervision: Support administrative operations, collaborate with support teams, and supervise office work to guarantee high standards of organization and professionalism.
Candidate Profile:
  • Education: Bachelor's degree in business administration, management, or a related field; a master's degree is advantageous for advanced roles.
  • Experience: A minimum of 5 years of experience in an executive support role within a corporate environment, preferably in a fast-paced industry.
  • Skills and Certifications: Proficiency in project management methodologies, with certifications such as PMP or Prince2 being beneficial for career advancement.
  • Interpersonal Skills: Experience working directly with C-suite executives, demonstrating strong interpersonal skills, professionalism, and adaptability.
  • Languages: Fluency in English is mandatory; proficiency in additional languages, such as Arabic, is a plus for global opportunities.
  • Technical Skills: Excellent technical skills in office software (e.g., Microsoft Office, Google Workspace) and familiarity with project management tools are essential for success.
  • Communication Skills: Exceptional verbal and written communication skills, with attention to detail, are crucial for effective collaboration and reporting.
  • Problem-Solving and Adaptability: Proactive problem-solving skills and adaptability to changing priorities are vital for thriving in this dynamic role.
  • Integrity and Discretion: Unwavering commitment to discretion and confidentiality, reflecting high integrity and professionalism, is essential for maintaining trust and respect within the executive office.