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Contract Management Specialist
1 week ago
Job Overview
We are seeking a skilled and detail-oriented Contract Management Specialist to support the management of moderately complex contracts. The successful candidate will be responsible for responding to Requests for Proposals (RFPs), negotiating change orders, reviewing and submitting contract deliverables, guiding customer change requests, and overseeing all contract administration tasks associated with assigned contracts.
The ideal candidate will have knowledge of government regulations and serve as the primary point of contact for all contractual communications with customers, including government agencies and commercial entities.
Under the direction of their supervisor, the successful candidate will ensure that contracts are in compliance with contract requirements, corporate policies and directives, legal decisions and opinions, and FAR and agency-specific guidelines.
Key Responsibilities:
- Provide pre and post-award administration of a variety of contracts, including CPAF, FFP, FPAF, T&M, LH, IDIQ, BPA, and BOAs.
- Enter data into financial databases and/or systems, shared areas, and SharePoint sites.
- Maintain electronic files for contractual documents.
- Retrieve data from systems to prepare and organize departmental reports and summaries.
- Monitor status of departmental data calls.
- Persist external customer liaison activities, including attending customer meetings, correspondence with customer personnel, and leading meetings with internal and external customers.
- Makes recommendations to management to execute contractual documents such as modifications, Memorandum of Agreements, Administrative Change Letters, and Letters of Technical Direction.
- Support program teams to prepare and route Management Funding Authorizations (MFAs) when contracts have not been finalized or during a funding shortfall.
- Develop notification letters to customers involving scope changes, limitation of cost and funds, operational issues, and requests for assistance.
- Review proposal documents in support of government requests for proposal and provides recommendations for changes to proposals and verifies compliance with the government's request.
- Reviews contracts deliverable requirements to the customer and provides recommended changes.
- Assist with A/R collections on assigned contracts.
- Build positive relationships with all corporate departments and operational teams by maintaining excellent internal and external customer service standards.
- Assists with creation or modification of contractual documents.
- Support the Compliance Team with program level and customer audits of assigned contracts.
- Attend training for internal compliance requirements and specialized courses that provide enhanced job-related skills.
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