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Executive Assistant
3 weeks ago
We are seeking a highly organized and proactive individual to join our team as an Executive Assistant & Office Coordinator.
Job DescriptionThis role requires someone who can efficiently manage administrative tasks, ensure smooth daily operations, and assist the Manager with time and task management.
Key Responsibilities:- Organize the Manager's schedule, meetings, and task priorities.
- Track deadlines and follow up on ongoing projects.
- Handle phone calls, emails, and communications in both Arabic and English.
- Prepare reports, presentations, and documents as required.
- Maintain company records, contracts, and files.
- Assist with HR-related tasks such as interview scheduling and document management.
- Handle basic invoicing, payments, and expense tracking.
- Oversee office supplies and operational logistics.
- Communicate with clients, suppliers, and government entities as needed.
- Previous experience as an Executive Assistant.
- Experience working in a small business environment.
- Familiarity with Kuwait's business operations and governmental procedures.
- Fluency in Arabic & English (written and spoken).
- Must be based in Kuwait with a transferable visa.
- Previous experience in executive assistance, administration, or office management.
- Strong multitasking and organizational skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle confidential matters professionally.