Academic Recruitment Coordinator

3 days ago

Kuwait City, Al Asimah American University Of Kuwait Full time

About the Role:

The Academic Recruitment Coordinator will play a crucial role in handling all external student recruitment, prospect marketing initiatives for the Office of Admissions, and is responsible for admitting students into the appropriate level at AUK to ensure that the University's admission targets are achieved while meeting all AUK as well as Private Universities Council requirements.

Main Responsibilities:

  • Coordinates schedules and daily operations with the Director of Admissions.
  • Greets walk-ins, answers in-person, telephone, email, and inquiries forms as needed and imparts admissions related information in a clear and accurate manner.
  • Develops relationships with prospective students and their parents as well as high school counselors and officials.
  • Build relationships with prospective students through various channels, encouraging them to apply.
  • Coordinates secondary school recruitment and visitation plans with all schools in the assigned territory.
  • Conduct interviews with prospective students to assess their suitability and compatibility with AUK.
  • Develops comprehensive communication techniques to maintain on-going and meaningful communication with prospects, including data mining through Banner query.
  • Develops comprehensive communication techniques to maintain on-going and meaningful communication with high school professionals, including data mining and mail merge through the high school database.
  • Manages prospective student data collection and entry into Banner and any related recruitment technologies.
  • Manages applicant data collection and entry into Banner.
  • Responsible for identifying the correct admission categories for all applicants, ensuring that all students satisfy the University's admission criteria as well as the requirements specified by the Private Universities Council, and Ministry of Higher Education.
  • Generate all admission letters and communication pieces through the communication flow in Banner.
  • Develops and runs queries to ensure quality control functions.
  • To ensure all required materials required to complete the admissions file have been received.
  • Initiates the Transfer Credit Evaluation process for all transfer applicants.
  • Generates and prepares reports to support quality control functions.
  • Responsible for making all admission decisions in Banner and ensuring that these decisions are consistent with AUK admission standards for the various student categories and that they meet all Private Universities Council requirements.
  • To synchronize the applicant files with the Banner record prior to transfer of the student data to the Office of the Registrar.
  • To Audit all admitted and registered students files before transferring it to the Office of the Registrar.
  • Responsible for training of Office of Admissions staff, ensuring cross-training and teamwork of departmental staff.

Additional Responsibilities:

  • Development of all admissions recruitment materials.
  • Recruiting of Government Scholarship applicants.
  • Responsibility for managing the Admissions Events and Exhibitions during and after working hours, occasionally on weekends.
  • Responsibility for managing the Academic Scholarship.
  • Manages all Office of Admissions responsibilities for the Placement, Advising and Registration (SAR) process.
  • Management of the Government Scholarship Program through the Council of Private Universities, Ministry of Higher Education.
  • Management of Transfer Credit Evaluations for students transferring from institutions not accredited by the Ministry of Higher Education.
  • Accurate Banner and Self-service data input.
  • Assistance with ADM quick flow data input into Banner.

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