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Document Control Specialist

2 months ago

Kuwait City, Al Asimah Amentum Full time

Work in Kuwait is contingent upon the applicant's ability to obtain a work permit from the State of Kuwait, which is requested on the applicant's behalf by their employer. Effective January 1, 2021, the Kuwait Public Authority of Manpower issued new work permit regulations, informing contractors that it will not issue a work permit to any individual who is fifty-nine (59) years or older and holds a high school grade certificate or less. A bachelor's degree or higher is required for all candidates fifty-nine (59) years or older. See Administrative Decision No of 2020 AD – Amendment to the Administrative Decision No of 2018 on Issuing the Work Permit Regulations. Candidates with a current Visa 18 (residency visa) are excluded from the education requirement.

Purpose: Under general direction of Quality Manager and/or Lead Auditor, the Document Control Specialist manages, stores and tracks records and documents that are system records created for the contract. Accountable for reviewing changed/revised documents to ensure that changes and the current revision status of documents are identified and effectively disseminated and communicated to all affected Amentum employees.

Essential Duties & Responsibilities:

  • Partners and works with process owners to develop, document and revise technical work processes (SOP's, WI, Forms, and Process Maps).
  • Ensures documents are compliant with corporate regulations, company SOP's, and directives.
  • Reviews documents in a timely manner for adequacy prior to issuing.
  • Organizes material and completes writing assignment according to set standards regarding order, clarity, conciseness, style, and terminology, edits, standardizes, and or make changes to material prepared by other writers.
  • Reviews materials and recommends revisions or changes in scope, format, and content.
  • Archives inactive records and documents.
  • Provides support in the operation of the organization's ISO 9001 program.
  • Enhances communication by facilitating team meetings.
  • Conducts document revision training as required.
  • Adhere to ISO Policies, Procedures, and Work Instructions in support of the Amentum Quality Management System.
  • Identify and advise leadership regarding problems within technical areas as required.
  • Ensure Supervisor/Manager is aware of critical issues and able to make appropriate strategic decisions based on information supplied.
  • Cross trains within the quality auditing program when required to ensure maximum flexibility and possession of technical skills.
  • Performs all other duties as assigned.

Minimum Position Knowledge, Skills & Abilities:

Education:

  • High school diploma or equivalent required.

Experience:

  • 3 years of documented work experience is required.

Specialized Knowledge, Skills & Abilities:

  • Must have good working knowledges of Microsoft Office Suite.
  • Excellent communication skills along with professional demeanor that extends to all levels of the organization to include the US Government personnel.
  • Strong interpersonal skills and able to coordinate and collaborate with supervision to ensure processes are aligned.
  • Must be a self-starter and capable of working independently without direct supervision.
  • Possess qualities and the ability to articulate and effectively communicate directions to others.

Certification, License & Clearance:

  • Tier 1 NACI required for all U.S. Citizens.
  • Ability to obtain SAAR approval for NIPR access to USG STAMIS required.

Facility credentials/authorization required: Must be able to obtain and maintain facility credentials/authorization.

Note: U.S. Citizenship is required to for facility credentials/authorization at this work location.

Work Environment, Physical Demands & Mental Demands:

  • Ability to perform job duties efficiently and effectively.
  • Must be able to work in extreme environmental conditions including dust and high temperatures.
  • Must be able to endure long hours, exposure to weather and hazardous conditions.
  • Must be able to lift up to 50 Lbs.

Other Responsibilities:

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Disclaimer:

This position description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. Employee may be asked to perform other duties as required.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans