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Project Management Assistant
1 week ago
Job Description
The Operations Coordinator is responsible for providing administrative support to the Sr. Director and Operations Manager, ensuring timely identification of contractual requirements and program deliverables.
This role involves:
- Prioritizing tasks and collaborating with the team to achieve business objectives.
- Providing guidance on various projects, policies, and procedures, driving business growth and success.
- Analyzing data to inform decision-making processes and presenting data insights to the Sr. Director and MOC Team.
- Managing logistics related to generating and tracking PRs and distributing resources, streamlining operational processes for maximum efficiency.
Responsibilities
- Provide administrative support to the Sr. Director and Operations Manager, adhering to contractual requirements and applicable policies.
- Ensure CDRL reporting requirements are met within established timelines, fostering a culture of reliability and accountability.
- Offer operational support to different departments, including scheduling meetings, managing correspondence, preparing reports, and presentations that drive business growth.
- Analyze data to inform decision-making processes, generate operational reports, track KPIs, and present data insights to the Sr. Director and MOC Team, promoting data-driven decision making.
- Assist the CSD operations manager in planning and executing projects, ensuring project milestones are met on time and within scope, while maintaining a collaborative environment.
- Facilitate effective communication and collaboration between various departments and the Sr. Director, cultivating strong relationships and trust.
- Manage logistics related to generating and tracking PRs and distributing resources, streamlining operational processes for maximum efficiency.
- Ensure operations comply with relevant regulations and standards, and manage risks associated with operational activities, upholding the highest standards of quality and integrity.
- Collect reports from functional departments, prepare slides for review, and ensure justification is provided by management, promoting transparency and accountability.
- Track TDP requirements, analyze data, and monitor LOTD status, providing critical insights that inform business decisions.
- Consolidate and analyze monthly data against TDP requirements and verify data below requirements, identifying areas for improvement and opportunities for growth.
- Conduct PMR data analysis, consolidate quarterly data input, and maintain CDRL data for historical reference, ensuring accurate and reliable information.
- Monitor directorate fill and attrition rates, providing valuable insights that inform strategic business decisions.
Skills and Qualifications
- Bachelor's Degree preferred and/or related experience in Community Services Operations.
- Minimum 7 years' experience in an administrative role, preferably with U.S. Army Protocols familiarity.
- Self-motivated with minimal supervision required, possessing exceptional organizational skills and attention to detail.
- Excellent oral and written skills, with proficiency in MS Office and other related applications, driving effective communication and collaboration.
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