Coordinating Government Affairs Specialist

2 weeks ago

Kuwait City, Al Asimah beBeeGovernment Full time 4,500 - 6,500

We are seeking a highly skilled and organized individual to coordinate all aspects of tender processes and government relations procedures.

Key Responsibilities
  • Gather necessary documentation for tender processes and government relations, ensuring thorough understanding and adherence to required procedures.
  • Conduct detailed checks of invoices and items before delivery to the warehouse, ensuring accuracy and quality standards.
Departmental Coordination
  • Share critical information and deadlines with relevant departments, guaranteeing timely and complete submissions.
  • Serve as liaison between contracts team and central medical stores, facilitating effective communication.
  • Bridge communication between tender team and pharmaceutical suppliers' stock-keeping systems, ensuring timely updates on needed quantities.
Stakeholder Engagement
  • Establish and maintain rapport with government institutions and officials to advance company's interests effectively.
  • Utilize public relations skills to inquire about declined quotations and strategize improvements for future proposals.
Operational Monitoring and Negotiation
  • Closely monitor tender statuses, quotations, and discrepancies, promptly addressing and resolving issues.
  • Negotiate and follow up on activities in Central Medical Store (CMS), ensuring smooth progress and compliance with established standards.
  • Monitor files and provide daily updates to Commercial Manager on statuses and emerging issues within CMS.
Supply Chain and Inventory Tracking
  • Access and utilize supply chain sheet to track item status and location, ensuring clear visibility and timely management of supplies.
  • Follow up on stalled files, identifying causes of delays and resolving issues to keep processes moving forward efficiently.
Quality Assurance and Improvement
  • Maintain high standards by performing regular quality checks on items and invoices, identifying and correcting discrepancies swiftly.
Additional Duties
  • Perform other duties assigned by Direct Manager, contributing to overall efficiency and success of division.
Requirements
  • Bachelor's degree in pharmacy, biomedical engineering, or any medical field.
  • Minimum 1–3 years of experience in same or related field.
  • Proficiency in Arabic and English would be an advantage.
  • Accountability
  • Attention to detail
  • Time management
  • Communication skills
  • Interpersonal skills
  • Teamwork and collaboration

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