Proposal Management Professional

4 days ago

Kuwait City, Al Asimah beBee Careers Full time

Job Summary:

The Contracts & Proposals Specialist is a crucial role responsible for overseeing the preparation, coordination, and management of proposals and contracts. This position ensures compliance with legal and regulatory standards, supports risk management efforts, and maintains strong cross-functional coordination across departments to meet project and business goals.

Key Responsibilities:

  • Summarize RFPs and coordinate with relevant departments to collect technical inputs for proposal development.
  • Deliver proposal information to the technical writing team to ensure timely submission.
  • Manage and maintain subcontractor records; provide monthly reporting on subcontractor performance.
  • Support proposal planning and coordinate leads identified by the business development team.
  • Collaborate with the General Counsel on legal matters related to contracts and proposals.
  • Oversee cost control, planning, and document control activities across projects.
  • Coordinate with the finance department to ensure timely invoicing and payment collection.
  • Develop risk management systems and contingency plans for proposals and ongoing contracts.
  • Ensure compliance with internal policies, procedures, and applicable legal requirements.
  • Monitor and analyze project costs, contractual compliance, and performance metrics.
  • Maintain complete and accurate contractual documentation and records.
  • Provide interpretation and implementation support of contract terms across departments.
  • Support contract negotiations with clients, subcontractors, and vendors as needed.
  • Assist in internal audits and ensure preparedness for external reviews when required.
  • Establish and track annual objectives for contracts and proposals.
  • Manage business continuity efforts and crisis management planning.

Requirements:

  • Bachelor's degree in Business Administration, Commerce, Economics, or a related field.
  • Minimum of 5 years of experience in a similar role, including contract drafting, review, and negotiation.
  • Proven experience in proposal planning and development.
  • Fluent in English.
  • Familiarity with US DOD contracts and regulations.

Skills

  • In-depth knowledge of contract laws, commercial terms, and regulatory compliance.
  • Strong understanding of contract negotiation and risk management processes.
  • High attention to detail with strong organizational and time management abilities.
  • Excellent written and verbal communication skills.
  • Strong interpersonal and negotiation skills with the ability to manage stakeholder expectations.
  • Proficiency in Microsoft Office Suite; experience with ERP systems (preferably Microsoft Dynamics) is a plus.
  • Ability to work effectively under pressure and manage multiple projects simultaneously.
  • Cross-functional collaboration and team coordination.
  • Analytical thinking and problem-solving abilities.

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