Support Services Assistant

1 week ago


Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time
Administrative Coordinator Job Overview

This role plays a critical part in the success of our organization by providing administrative support to the Chief People Officer (CPO). As an Administrative Coordinator, you will be responsible for managing the CPO's calendar, scheduling meetings, and organizing appointments.

Main Responsibilities:
  • Administrative Support:
    • Manage calendars, schedule meetings, and organize appointments for the CPO.
    • Prepare and edit correspondence, reports, presentations, and other documents as needed.
    • Handle internal and external communication on behalf of the CPO, ensuring timely responses and professional representation.
  • Office Management:
    • Maintain office supplies, manage records, and oversee office equipment maintenance for efficient office functioning.
    • Coordinate with vendors and service providers for office-related requirements.
    • Update administrative systems to improve operational efficiency.
  • HR Coordination:
    • Assist the HR team with onboarding processes, including documentation and orientation schedules.
    • Maintain accurate, up-to-date employee records that comply with legal and company requirements.
    • Support HR initiatives and activities, such as employee engagement programs, training sessions, and company events.
  • Travel and Logistics:
    • Organize travel arrangements for the CPO and other senior staff, including flight bookings, hotel accommodations, and itinerary preparation.
    • Coordinate logistics for company meetings, events, and training sessions.
  • Data Management:
    • Maintain confidential files and records according to company policies and data protection regulations.
    • Prepare and analyze reports summarizing key data points for management review.
  • Compliance and Policy Adherence:
    • Ensure all administrative activities comply with company policies and procedures.
    • Assist in implementing corporate policies and communicate changes effectively to relevant stakeholders.
Requirements:
  • Education:
    • Bachelor's degree in Business Administration, Human Resources, or a related field.
  • Experience:
    • Minimum 3 years of relevant experience in administrative roles, preferably within a corporate or HR setting.
  • Skills:
    • Exceptional organizational and time-management skills.
    • Strong written and verbal communication abilities in English (Arabic is an advantage).
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
    • Ability to handle sensitive information with confidentiality and professionalism.
    • Strong problem-solving skills and ability to work independently.
    • Excellent interpersonal skills, with ability to work effectively in a team environment.
Working Conditions:
  • The position is based in Kuwait and may require occasional travel.
  • Regular working hours with flexibility required during peak business periods.


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