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Portfolio Administrator

2 weeks ago

Kuwait City, Al Asimah beBee Careers Full time
Job Title: Portfolio Administrator

A seasoned professional with a proven track record of delivering exceptional results in property and leasing management. The ideal candidate will possess strong organizational skills, a commitment to maintaining high standards of service and property care.

Key Responsibilities:
  • Support the Property Manager with day-to-day operations of our properties.
  • Oversight of comprehensive management of diverse portfolios of residential and commercial properties.
  • Arranging with fellow property administrators/supervisors, other departments, and internal or external parties to ensure performance of portfolio is maintained at benchmark levels.
  • Developing, implementing, monitoring, and controlling processes that can improve efficiency of managing portfolio's assets.
  • Supervise and report on functions of all regional property administrators and act as backup for their operations when necessary.
  • Design and implement new internal and external processes to ensure efficient management of portfolio and smooth application of YARDI system.
  • Arrange for management approvals on property-related expenses.
  • Protect, maintain, and enhance value of various real estate assets to maximize owner's return.
  • Manage and maintain properties and ensure quality service is provided to tenants.
  • Monitor contracts closely for compliance and cost control.
  • Maintain thorough knowledge of all property management documents and operate properties in accordance with these documents.
  • Review leases for statutory compliance, notifications, updates, renewals, statements, and insurance compliance.
  • Study and analyze current market trends and accordingly recommend action and alternatives.
  • Manage leasing and marketing activity along with occupancy and make recommendations to enhance performance.
  • Provide prompt, detailed, and accurate general status reports on all properties assigned.
  • Perform miscellaneous job-related duties as assigned.

Further Requirements:

  • At least 2-3 years of hands-on experience in property and leasing market in Kuwait.
  • Exposure to Middle East, GCC, US & European real estate markets is a must.
  • Experience in budget preparation and metrics-driven reporting.
  • Working experience or inclination towards project management would be a positive attribute.
  • Background in financial analysis is an asset.
  • Valid Kuwait Driving License.
  • Transferable Article 18 Visa.

Educational Background:

  • Degree in Business Administration or related field.
  • Proficient in MS Office, Outlook, and tech-savvy.

Skill Set:

  • Positive, innovative approach to problem-solving.
  • Strong interpersonal skills.
  • Bilingual candidate with excellent oral and written communication skills in English and Arabic.
  • Ability to work independently, self-managed and motivated.
  • Ability to create budgets, track financials, and report clearly.
  • Strong industry and government contact network.
  • Strong attention to detail and ability to quickly learn new procedures.
  • Maintain highest level of integrity in carrying out job.
  • Achieve highest levels of proficiency in all skills required to perform role.