Kuwait Office Administrator

2 days ago


Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

Job Summary:

The Admin Manager plays a pivotal role in ensuring the smooth operation of the office environment. This involves overseeing day-to-day administrative tasks, managing office supplies, coordinating schedules, and supervising administrative staff.

Key Responsibilities:
  • Facilities Management:
    • Coordinate office maintenance to ensure a clean, safe, and operational workspace.
    • Liaise with external vendors and contractors for office repairs and maintenance services.
    • Manage office relocations or set-ups as necessary.
  • Travel and Hotels:
    • Liaise with agencies to obtain competitive pricing and deals for ticket and hotel booking.
    • Ensure travel arrangements are cost-effective and comply with company policies.
  • Insurance:
    • Manage all insurance-related matters for the organization.
    • Ensure all insurance policies are up-to-date and compliant with local regulations.
    • Coordinate with insurance providers to ensure timely handling of claims and necessary documentation.
  • Budgeting and Cost Management:
    • Assist in the preparation and management of the office administration budget.
    • Monitor and control office expenditures, ensuring cost-effective use of resources.
    • Prepare reports on office expenses and recommend cost-saving measures.
  • Communication and Liaison:
    • Serve as a primary point of contact for internal and external stakeholders on administrative matters.
    • Liaise with different office administrations in different regions to ensure proper handling of Administration /Government Relations-related tasks.
    • Maintain effective communication channels between departments and other business units.
  • Staff Supervision:
    • Supervise, train, and motivate administrative staff to ensure efficient performance.
    • Assign tasks and responsibilities to administrative team members, ensuring deadlines and objectives are met.
    • Conduct performance evaluations and provide feedback to improve team performance.


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