Executive Assistant- Kuwait

3 weeks ago

Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

Job Summary:

The Executive Assistant provides high-level administrative support to executive leadership, ensuring efficient operation of the office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

  • Collaborate closely with senior management and directors to provide administrative support.
  • Optimize time management by efficiently handling secretarial and administrative tasks.
  • Address administrative matters for the executive leadership with efficiency.
  • Serve as the primary point of contact for internal and external stakeholders.
  • Develop and maintain office systems, including data management and filing.
  • Coordinate personal travel arrangements, including visa issuance and accommodation.
  • Manage incoming phone calls, requests, and inquiries.
  • Organize and coordinate meetings and schedule appointments.
  • Handle incoming and outgoing emails, faxes, and mail, representing the executive leadership in correspondence.
  • Manage bookings for clients and employees, including creating purchase orders and business travel forms in the system.
  • Liaise with travel agents and oversee invoices from travel agents in Kuwait and hotels abroad.
  • Maintain the monthly time sheets for our division.
  • Handle sensitive information with the utmost discretion and confidentiality.

Education & Qualifications:

  • Minimum Diploma in Executive Secretarial and Office Management or equivalent.
  • ICDL certification is preferred.

Experience:

  • Minimum of 5 years of experience in an executive support role or similar position

Skills:

  • Strong multitasking abilities
  • Proficiency in Microsoft Office and Outlook
  • Internet research skills
  • Effective communication and negotiation skills
  • Excellent time management
  • Report writing proficiency

Other Requirements:

  • Bilingual in English and Arabic is preferred.
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