Administrative Executive Assistant

4 weeks ago

Kuwait City, Al Asimah Marmo Co. Full time

We are seeking aproactive and highly organizedindividual to join our small but growing company as anExecutive Assistant & Administrative Coordinator. This role requires someone who can efficiently manage administrative tasks, ensure smooth daily operations, and assist the Manager with time and task management.

Key Responsibilities:

Manager & Task Management:

  • Organize the Manager's schedule, meetings, and task priorities.
  • Track deadlines and follow up on ongoing projects.
  • Handle phone calls, emails, and communications in both Arabic and English.
  • Prepare reports, presentations, and documents as required.

Administrative & Office Support:

  • Maintain company records, contracts, and files.
  • Assist with HR-related tasks such as interview scheduling and document management.
  • Handle basic invoicing, payments, and expense tracking.
  • Oversee office supplies and operational logistics.
  • Communicate with clients, suppliers, and government entities as needed.

Preferred Qualifications:

  • Previous experience as anExecutive Assistant.
  • Experience working in asmall business environment.
  • Familiarity withKuwait's business operations and governmental procedures.

Skills

  • Fluency inArabic & English(written and spoken).
  • Must bebased in Kuwaitwith atransferable visa.
  • Previous experience inexecutive assistance, administration, or office management.
  • Strongmultitasking and organizationalskills.
  • Proficiency inMicrosoft Office(Word, Excel, PowerPoint, Outlook).
  • Ability towork independentlyand handleconfidential mattersprofessionally.
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