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Admin Assistant

2 months ago

Kuwait City, Al Asimah Gadget Express Full time
Job SummaryThe Admin Assistant is responsible for providing administrative support with the day to day operations; processing, maintaining and archiving all administrative Tasks, invoices and other documents. The position is also responsible to coordinate and communicate with internal and external stakeholders, Vendors.Key Responsibilities & DutiesAdministration
  • Schedule and coordinate meetings and appointments internally and externally.
  • Write and forward emails, letters, correspondence memos and related forms.
  • Provide support to the management with day to day tasks as per the instructions.
  • Attend and guide the visitors scheduled for meetings.
  • Order office supplies and ensure that all required tools are available in the office.
  • Serve as a point of contact and exchange information/instructions with the concerned department; ensure adequate and timely follow up with the departments on behalf of the CEO.
  • Answering all incoming calls and forward the same to the concerned dept.
  • Liaise, build and maintain good working relationships with the company or outside representatives/messengers for completion of the necessary transactions such as bank, local government, clients/suppliers and Hotels etc.
  • Perform all administrative tasks and duties, data entry and data management as required.
  • Manage documentation, filing and archiving of necessary documents.
  • Prepare progress reports and Agenda on daily/weekly/monthly basis as required for management update.
  • Coordinate and manage the administration tasks and activities related to all departments and collogues.
  • Maintain good working knowledge of the company products and business.
  • Ensure adherence to all the paperwork and monthly reports.
  • Maintain daily tasks and support to ensure efficient operations of the office.
  • Support managers and employees through a variety of tasks related to the company and communication.
  • Ensure compliance with business standards and guidelines.
Others
  • Ensure compliance with all company policies and procedures
  • Perform all other tasks as assigned by the management
SkillsJob requirement
  • Educational/Professional Qualifications
  • High School Graduate/Diploma or equivalent
Work ExperienceMust have at least 2 years working experience in a similar position.Knowledge, Skills & abilities
  • Excellent communication skills.
  • Interpersonal skills.
  • Time management.
  • Good Computer Skills.
  • Listening, understanding and Responding.
  • Language skills.