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Administrative Professional

3 weeks ago

Muḩāfazat al Jahrā, Kuwait beBeeAdministration Full time
Job Overview

This role is responsible for managing all administrative functions, including government relations, visa and residency applications, and logistics for staff members.


You will work closely with the HR team to ensure efficient employee relations and administration.

Key Responsibilities:
  1. Manage and coordinate transactions with government agencies and ministries.
  2. Process and maintain company licenses, permits, and authorized signatories.
  3. Handle visas for overseas hires, staff residencies, and social security registration and cancellation.
  4. Coordinate university apartments and transportation arrangements for AIU faculty and staff.
  5. Collaborate with the HR team on relocation processes for overseas hires.
  6. Work with the maintenance team to manage company apartments effectively.
  7. Manage mailbox, telecom, and company lines.
  8. Ensure timely renewal of all company vehicle papers and insurances.
  9. Maintain accurate records of all admin documents and handle confidential and sensitive information securely.
  10. Manage administrative contracts with third-party vendors.
Qualifications:
  1. Diploma or higher education qualification.
  2. 5-7 years of experience in a similar administrative role.
  3. Strong communication skills in English, both written and spoken.
  4. Demonstrated accountability, ownership, and ability to execute tasks efficiently.
  5. Experience with Oracle HRMS, especially regarding employee records and payroll administration.
  6. Good knowledge of Kuwait labor law and related procedures.
About the Role:

American International University seeks an experienced administrative professional to join its team. As a key member of the HR department, you will be responsible for overseeing various administrative functions and ensuring seamless operations.