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Event Planning Specialist
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As a key member of the operational team, you will play a pivotal role in ensuring the smooth execution of event-related activities. This position involves close collaboration with various departments to contribute to the overall success of the event.
The ideal candidate will have excellent organizational skills and be able to effectively coordinate on-site teams to ensure adherence to operational plans. Additionally, strong communication skills are essential for maintaining effective communication between different operational teams and departments.
Key Responsibilities:
- Dot Planning Assistance: Support the implementation of dot planning methodologies for visual representation and coordination of operational tasks and timelines. Assist in monitoring dot planning charts to enhance efficiency and clarity in task allocation.
- Team Support: Collaborate with various departments, including production, technical, access control, security, cleaning & waste to facilitate seamless event operations. Support in planning and executing logistics for event setup, including venue preparations and overlays. Collaborate with vendors and contractors to ensure timely delivery and setup of equipment and structures.
- Safety and Compliance: Contribute to the enforcement of safety protocols and compliance with regulations during operational activities. Participate in regular inspections to identify and report potential safety hazards.
- Communication: Serve as a point of contact for operational inquiries and assist in maintaining effective communication between different operational teams and departments.
- Problem-Solving: Assist in addressing operational challenges, working collaboratively with relevant stakeholders to implement solutions. Contribute to the resolution of issues in real-time to ensure a smooth flow of activities.
- Documentation Support: Aid in maintaining accurate records of operational activities, incidents, and resolutions. Assist in preparing reports highlighting key operational metrics and challenges on a regular basis.
