Highly Organized Executive Assistant

2 weeks ago

Kuwait City, Al Asimah beBeeAdministrative Full time 2,000 - 2,500
Key Administrative Position

We are seeking a proactive and highly organized individual to join our organization as an Executive Assistant & Administrative Coordinator. This role requires someone who can efficiently manage administrative tasks, ensure smooth daily operations, and assist the Manager with time and task management.

  • Organize the Manager's schedule, meetings, and task priorities.
  • Track deadlines and follow up on ongoing projects.
  • Handle phone calls, emails, and communications in both languages.
  • Prepare reports, presentations, and documents as required.
  • Maintain company records, contracts, and files.
  • Assist with HR-related tasks such as interview scheduling and document management.
  • Handle basic invoicing, payments, and expense tracking.
  • Oversee office supplies and operational logistics.
  • Communicate with clients, suppliers, and government entities as needed.

Requirements

  • Previous experience as an Executive Assistant.
  • Experience working in a small business environment.
  • Familiarity with the local business operations and governmental procedures.

Skills

  • Fluency in two languages (written and spoken).
  • Must be based in Kuwait with a transferable visa.
  • Previous experience in executive assistance, administration, or office management.
  • Strong multitasking and organizational skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and handle confidential matters professionally.

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