Operations Coordinator Expert

6 hours ago

Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

About Our Company

We are HealthCare Dynamics Gen. Trading Company W.L.L, a leading provider of administrative operations support services in Kuwait. We are seeking a highly skilled Administrative Operations Specialist to join our team in Kuwait.

The successful candidate will be responsible for assisting the Operations Manager in identifying contractual requirements and program deliverables. They will organize priorities and collaborate with the team to determine timely data reporting, provide guidance and clarification on certain tasks, projects, and new company policies and procedures, CDRL submissions, validation of data input from CSD functional departments ensuring all WBS input are submitted and approved timely.

Responsibilities

This position description is subject to change at any time as needed to meet the requirements of the program or company.
  • The Administrative Operations Specialist will provide administrative and operational support to the Sr. Director and the Operations Manager in accordance with contractual requirements, and applicable policies, procedures, and guidelines.
    • Ensures all CDRL reporting requirements are met within the established timelines.
    • Provides administrative support to different departments, which can range from scheduling meetings and managing correspondence to preparing reports and presentations.
    • Collects and analyzes data to inform decision-making processes. This can involve generating operational reports, tracking key performance indicators (KPIs), and presenting data insights to the Sr. Director and MOC Team.
    • Assists CSD operations manager in the planning and execution of projects, ensuring that project milestones are met on time and within scope. This includes coordinating with the CSD Department managers, tracking project timelines, and managing project documentation.
    • Facilitates effective communication and collaboration between various departments and the Sr. Director. This ensures that everyone is aligned with Directorate goals and that information flows smoothly.
    • Manages logistics related to generating and tracking PRs and distribution of resources. This includes liaising with CMW and buyers to ensure timely delivery of materials.
    • Ensures that operations comply with relevant regulations and standards, and managing risks associated with operational activities.
    • Collects reports from the functional departments, prepares the slides for review and approval of the Sr. Director.
    • Tracks current TDP requirements, 6-month average data, current data, and monitoring of LOTD status.
    • Ensures all active assets on CDRL L-15 are listed and movements are captured as per the received LOTD.
    • Consolidates and analyzes monthly data against the TDP requirements for the CDRL P-17 and verifies data below the requirements and ensures justification is provided by the management.
    • Consolidates and analyzes PMR data, monthly & quarterly data input with the corresponding CDRL P-17 and TDP for the applicable period of performance.
    • Tracks the directorate fill and attrition rates.
    • Maintains CDRL data for historical reference and OY exercises.
    • Manages SharePoint Trade and Training Certification by uploading valid certificates as per the employee's job position requirement to the portal.

Key Qualifications

  • Minimum 7 years' experience in an administrative role (Medical Administration, MWR, Postal, Hotel or Billeting Operations)
  • Familiar with U.S. Army Protocols
  • Prefer experience in planning, supervising, managing, and conducting overseas Administrative operations
  • Must be self-motivated and work with minimal guidance and/or supervision
  • Must have 3+ years of customer service experience

What We Offer

  • A competitive salary package
  • A comprehensive benefits program
  • Ongoing training and development opportunities
  • A dynamic and supportive work environment

How to Apply

Please submit your application, including your resume and cover letter, to [insert contact information].

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