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Strategic Event Coordinator

2 weeks ago

Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time
About Us
HealthCare Dynamics Gen. Trading Company W.L.L. is a leading provider of innovative healthcare solutions, committed to delivering exceptional patient care and outcomes. We are seeking a highly motivated and experienced event professional to join our team as an Event Planning and Logistics Expert.

Main Responsibilities:
  • Event Planning & Management
  1. Develop and implement comprehensive event plans, ensuring seamless execution and timely delivery.
  2. Collaborate with internal teams to design and deliver engaging events that meet client objectives and exceed expectations.
  3. Manage event budgets, timelines, and logistics, mitigating risks and ensuring successful outcomes.
  4. Conduct site inspections and risk assessments to identify potential issues and develop mitigation strategies.
  • Client Coordination
  1. Act as the primary point of contact for event-related client communication, ensuring timely responses and effective issue resolution.
  2. Present event concepts, plans, and post-event reports to clients and stakeholders, highlighting successes and areas for improvement.
  3. Foster strong relationships with clients through regular communication, ensuring their needs are met and expectations exceeded.
  • Vendor & Stakeholder Management
  1. Source, negotiate, and manage external suppliers, ensuring timely delivery and high-quality services.
  2. Coordinate with internal teams to ensure seamless execution, including venue selection, catering, and audiovisual requirements.
  3. Ensure contracts and agreements are in place with all service providers, protecting the company's interests and minimizing risks.
  • On-Ground Execution
  1. Supervise on-site event setup and breakdown, ensuring adherence to approved plans and timelines.
  2. Lead the on-ground team to ensure smooth execution, addressing any real-time issues or concerns.
  3. Ensure event safety, quality control, and brand presentation are upheld to the highest standards, reflecting positively on the company.
  • Post-Event Reporting
  1. Conduct thorough post-event evaluations, incorporating client feedback and suggestions for improvement.
  2. Prepare detailed internal reports and debriefs, identifying lessons learned and opportunities for growth.