Lead Contracts Administrator

1 week ago

Kuwait City, Al Asimah Technip Energies Full time
Job Purpose

Supports the objectives of the Project Manager for management of the EPC contract from award through completion and closeout. Assists the Project Manager in defining the best project strategy from a contractual position and is also responsible for the development and management of all Contract Management activities in accordance with Project and Client requirements, procedures and performance standards.

Key Responsibilities
  • Responsible for pre–award activities for large O&G projects in liaison with all project disciplines, Client Project Management and support departments including preparation of contract strategy, bid invitation preparation, preparation of bid evaluation plan, bid evaluation criteria, processing queries from bidders, evaluation of bids, negotiation, contract award and contract preparation;
  • Reviews Contractor's Subcontracts Management Plan;
  • Participates in all project meetings from kick-off through project status, construction progress, scope, cost, schedule, claims, disputes to contract close out;
  • Works closely with Project Controls to monitor the contract schedule performance and cost trends;
  • Prepares consolidated analysis of the contract terms and conditions to highlight the areas of risk and recommends mitigation actions;
  • Assists in review and analysis of project financial data and Contractor payment applications to ensure compliance with contract terms;
  • Monitors contract execution and assists with reviewing Contractor Variation Proposals and assists Project Manager in the preparation and negotiation of the changes to the contract (Adjustment Orders) with respect to changes in scope, additional compensation and extension of time;
  • Prepares all documents required for processing and approval of Adjustment Orders in accordance with Client procedures and requirements;
  • Keeps the Projects Contracts Manager advised as to the scope, financial, and risk features of applicable contracts;
  • Ensures contractual documentation, contract and commercial logs and registers are properly produced and maintained;
  • Reviews of incoming and outgoing correspondence, submittals, Bank Guarantees, certificates of insurance, etc. and recommend appropriate responses in accordance with Client procedures and requirements;
  • Reviews and process all Contractor requests for Subcontractor / Vendor approvals;
  • Ensures the monitoring of all contractual duties and obligations are fulfilled by the parties to the contract recommend the appropriate actions to take in order to mitigate claims and disputes. Draft appropriate notice letters where required to Client requirements;
  • Reviews all Contractor's claims, conduct a thorough review and prepare an evaluation and recommendation report for internal and Client review;
  • Manages all notices of dispute from the Contractor under the contract, conduct a thorough review and prepare an evaluation and recommendation report;
  • Prepares and conducts presentations to Client on Contractor claims and disputes;
  • Liaises with the line authority and with all of the other project departments as required;
  • Participates in the close-out activities of the project and the drafting of all contract/commercial project lessons learned;
  • All general contract administration activities strictly in accordance with the contract, in liaison with the Client and abiding by all applicable Project and Contract Management Systems and Procedures.

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