Publication Operations Specialist

1 day ago

Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

About You

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We are seeking a highly motivated and experienced Publications Specialist Lead to join our team at HealthCare Dynamics Gen. Trading Company W.L.L.

The ideal candidate will have a strong background in publications management, excellent communication and leadership skills, and the ability to work effectively in a fast-paced environment.

You will be responsible for overseeing the daily operations of the Forms/Publications and Reproductive Services sections, ensuring all Performance Work Statement (PWS) requirements are met in accordance with established department guidelines and procedures.

Key Responsibilities

  • Prioritize and assign work to achieve maximum efficiency while maintaining quality service and ensuring primary taskings of the PWS are performed by employees.
  • Establish a flexible and rigid training program that ensures employees are cross-trained in the operations of the Publications/Forms and Reproduction AOR; ordering and issuing publications IAW the PWS and TE's as well as submitting monthly CDRL's.
  • Identify forms being converted to electronic media (EMO) and report changes through the COR for changes to the PWS.
  • Conduct a 100% monthly inventory of all forms stored and on hand in the warehouse.
  • Participate in the development and updating of the section Standard Operating Procedure (SOP); work instructions (WI); and forms.
  • Maintain communication with customers to resolve issues and coordinate collection of requested items.
  • Ensure all Contract Data Requirement Lists (CDRL) are submitted on the last work day of each month to the SSD Manager for submission to the COR and ACO.
  • Order manuals through AEPUBS and maintain Electronic Technical Manuals (ETM) for the US Government.
  • Maintain accountability of GFE equipment assigned to the work area.
  • Perform other duties as assigned.

Requirements

  • Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.
    • High School diploma and a minimum of 3 semester hours above high school English from an accredited school. Graduate of a Military warehouse, and/or publications school is preferred.
    • Must possess and maintain a valid driver's license from country of origin for the purpose of obtaining and maintaining a valid Kuwait Driver's License.
    • The ability to acquire and maintain a CAC card.
  • Experience:
    • 5 years' experience in office administration and customer service role.
    • 2 years supervisory or management experience.
    • Exceptional knowledge of DA PAM 25-33 (Users Guide for Army Publications and Blank Forms). Experience with the US Military or Government Contracting environment is preferred.
  • Skills:
    • Must have the ability to read, write and communicate orally in English with a high level of proficiency.
    • Must possess an advanced level of computer skills in the use of MS Office (Word, Excel, Power Point and Outlook).
    • Ability to interact effectively with all levels of employees, including supervisory management.
    • Must be able to exercise discretion and good judgment.
    • Possess high-level organizational, planning and critical thinking skills.
    • Must possess excellent customer service skills and a professional demeanor.
    • Be a self-starter who can work well under pressure.
    • Must have excellent interpersonal skills and ability to demonstrate the company's core ethical values of integrity, respect and responsibility in daily work, activities and interactions with coworkers and internal/external customers.
  • Working Conditions
    • Must be capable of working in extreme weather conditions with temperatures exceeding 120 degrees Fahrenheit.
    • Indoor and/or outdoor environment with very adverse and harsh conditions (i.e., hot, dry, desert environment with average temperatures of 30 degrees in the winter and 130 degrees in the summer months).
    • Includes some industrial production environment conditions as well.
  • Physical Requirements
    • Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
    • Work may require heavy lifting, stooping, climbing, prolonged standing, prolonged sitting, and working with or in areas where a potential could exist for exposure to physical, chemical, or biological agents.
    • Employee use of personal protective equipment (PPE) is required for some situations. PPE includes, but is not limited to, head, foot, torso, respiratory, vision, and hearing protective devices.
    • Must comply with all Fire and Safety Regulations and post policies.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

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