Publications Specialist Lead

3 days ago

Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time
Overview

This position will be physically located in Kuwait in support of LOGCAP.

Under the general guidance/supervision of the Accounts Supervisor and direction of the SSD Manager, the Senior will oversee the daily operations of the Forms/Publications and Reproductive Services sections of IMD. The Senior will ensure all Performance Work Statement (PWS) requirements are met IAW with established department guidelines and procedures. Provide publications and reproduction support for all of the ASG-KU AOR.

Responsibilities
This position description is subject to change at any time as needed to meet the requirements of the program or company.
  • Prioritize and assign work to achieve maximum efficiency while maintaining quality service and ensuring the primary requirements of the performance work statement (PWS) are being performed by employees IAW with Department and Safety guidelines/procedures.
  • Responsible for establishing a flexible and rigid training program that ensures employees are cross-trained in the operations of the Publications/Forms and Reproduction AOR; ordering and issuing publications IAW the PWS and TE's as well as submitting monthly CDRL's.
  • Identifying forms being converted to electronic media (EMO) and report changes through the COR for changes to the PWS.
  • Ensure a 100% monthly inventory is conducted of all forms stored and on hand in the warehouse.
  • Participate in the development and updating of the section Standard Operating Procedure (SOP); work instructions (WI); and forms.
  • Make contact with customers to resolve issues and to coordinate collection of requested items.
  • Ensure all Contract Data Requirement Lists (CDRL) are submitted on the last work day of each month to the SSD Manager for submission to the COR and ACO.
  • Order manuals through AEPUBS and maintain Electronic Technical Manuals (ETM) for the US Government.
  • Maintain communication with Army Europe for urgent requests of forms or publications.
  • Maintain accountability of GFE equipment assigned to the work area.
  • Perform other duties as assigned.
Qualifications
  • Minimum Qualifications: Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.
    • High School diploma and a minimum of 3 semester hours above high school English from an accredited school. Graduate of a Military warehouse, and/or publications school is preferred.
    • Must possess and maintain a valid driver's license from country of origin for the purpose of obtaining and maintaining a valid Kuwait Driver's License.
    • The ability to acquire and maintain a CAC card.
  • Experience:
    • 5 years' experience in office administration and customer service role.
    • 2 years supervisory or management experience.
    • Exceptional knowledge of DA PAM 25-33 (Users Guide for Army Publications and Blank Forms). Experience with the US Military or Government Contracting environment is preferred.
  • Skills:
    • Must have the ability to read, write and communicate orally in English with a high level of proficiency.
    • Must possess an advanced level of computer skills in the use of MS Office (Word, Excel, Power Point and Outlook).
    • Ability to interact effectively with all levels of employees, including supervisory management.
    • Must be able to exercise discretion and good judgment.
    • Possess high-level organizational, planning and critical thinking skills.
    • Must possess excellent customer service skills and a professional demeanor.
    • Be a self-starter who can work well under pressure.
    • Must have excellent interpersonal skills and ability to demonstrate the company's core ethical values of integrity, respect and responsibility in daily work, activities and interactions with coworkers and internal/external customers.
  • Supervisory Responsibilities:
    • Prioritize and assign work to achieve maximum efficiency while maintaining quality service and ensuring the primary taskings of the performance work statement (PWS) is being performed by employees.
    • Directly responsible for two (2) - four (4) personnel. Will create weekly and monthly reports for the Section, Department and Senior Management as requested. Will interact with contractor personnel, military customers and local service providers as the subject matter expert (SME).
  • Working Conditions:
    • Must be capable of working in extreme weather conditions with temperatures exceeding 120 degrees Fahrenheit.
    • Indoor and/or outdoor environment with very adverse and harsh conditions (i.e., hot, dry, desert environment with average temperatures of 30 degrees in the winter and 130 degrees in the summer months).
    • Includes some industrial production environment conditions as well.
  • Physical Requirements:
    • Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
    • Work may require heavy lifting, stooping, climbing, prolonged standing, prolonged sitting, and working with or in areas where a potential could exist for exposure to physical, chemical, or biological agents.
    • Employee use of personal protective equipment (PPE) is required for some situations. PPE includes, but is not limited to, head, foot, torso, respiratory, vision, and hearing protective devices.
    • Must comply with all Fire and Safety Regulations and post policies.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

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