Contract Management Specialist

8 hours ago


Kuwait City, Al Asimah Vectrus Full time

About the Role:

We are seeking a highly skilled Contract Management Specialist to support our team in managing moderately complex contracts. As a key member of our contract administration team, you will be responsible for responding to Requests for Proposals (RFPs), negotiating change orders, reviewing and submitting contract deliverables, guiding customer change requests, and overseeing all contract administration tasks associated with assigned contracts.

Key Responsibilities:

  1. Provide pre- and post-award administration of various contracts, including CPAF, FFP, FPAF, T&M, LH, IDIQ, BPA, and BOA.
  2. Enter contractual information into financial databases and/or systems, shared areas, and SharePoint sites.
  3. Establish, organize, and assist in maintaining electronic files for contractual documents.
  4. Retrieve data from systems to prepare and organize departmental reports and summaries and process and retain requests for re-delegation of authority memorandums.
  5. Assist with and monitor the status of departmental data calls.
  6. Perform external customer liaison activities, including attending customer meetings, corresponding both verbally and written with customer personnel, and leading meetings with internal and external customers.
  7. Makes recommendations to management to execute contractual documents such as modifications, Memorandum of Agreements, Administrative Change Letters, and Letters of Technical Direction.
  8. Support program teams to prepare and route Management Funding Authorizations (MFAs) when contracts have not been finalized or during a funding shortfall while adequately determining and documenting the risk level to the corporation.
  9. Develop and work with internal customers to create and process notification letters to customers involving scope changes, limitation of cost and funds, operational issues, and requests for assistance.
  10. Involved in review of proposal documents in support of government requests for proposal and provides recommendations for changes to proposals and verifies compliance with the government's request.
  11. Reviews contract deliverable requirements to the customer and provides recommended changes.
  12. Assists with A/R collections on assigned contracts.
  13. Builts positive relationships with all corporate departments and operational teams by maintaining excellent internal and external customer service standards.
  14. Assists with creation or modification of contractual documents.
  15. Supports the Compliance Team with program-level and customer audits of assigned contracts.
  16. Attends training both for internal compliance requirements and specialized courses that provide enhanced job-related skills.


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