
Property Management Leadership Opportunity
2 days ago
The Director – Property Management will oversee the strategic management and maintenance of the company's properties, ensuring seamless operations and delivering exceptional experiences to employees, tenants, and visitors.
Key Responsibilities:- Develop and implement facilities management programs that align with business objectives, promoting efficiency and functionality across all departments.
- Manage budgets and external contracts in accordance with company requirements, conducting regular financial reviews to ensure alignment with business goals.
- Review and recommend annual property operations plans to senior leadership for approval, driving strategic decision-making and business growth.
- Maintain an effective manpower plan, aligning staff resources with facilities management programs and plans to optimize performance and outcomes.
- Oversee the implementation of works and projects within the center and business tower operations, ensuring timely completion and adherence to budget.
- Conduct building and facilities inspections, leading preventive maintenance programs to identify and mitigate potential issues.
- Ensure timely resolution of maintenance requests, prioritizing safety and operational continuity across all equipment and systems.
- Manage vendor contracts, schedules, and priorities, collaborating on contract modifications and revisions to drive value and efficiency.
- Prioritize tenant service calls, ensuring timely follow-up and completion of electrical, mechanical, HVAC, and plumbing needs.
- Approve orders for parts and supplies as required, maintaining sufficient stock and inventory levels.
- Manage petty cash transactions related to the department, maintaining accurate records and ensuring compliance.
- Drive discussions to improve property efficiency, sustainability, and space utilization, communicating findings and suggestions to senior leadership.
- Stay up-to-date with industry best practices, integrating them into operations where feasible to enhance performance and outcomes.
- Ensure accurate and reliable information is used in reports submitted to governmental bodies, meeting submission deadlines.
- Create, maintain, and update facilities guidelines, distributing them to all tenants.
- Establish and maintain emergency evacuation plans, organizing fire drills and enforcing relevant fire safety standards.
- Coordinate operations with facility management service providers and contractors to ensure smooth functioning of the property.
- Address accidents or incidents promptly and efficiently, recording and archiving details as required.
- Review and sign off on work permits issued to contractors for undertaking work within the center or business tower.
- Oversee procurement activity related to department operations, monitoring payments made to service providers in line with contractual terms.
- Provide estimates for facilities preventative and corrective maintenance costs as requested.
- Investigate potential obsolescence of fixed assets, reporting findings to management and taking corrective action if necessary.
- Maintain the car park and office grounds in good condition, ensuring they meet company standards.
- Inspect and evaluate personnel and contractor performance, identifying areas for improvement and directing corrective action.
- Ensure Security & HSE systems and programs comply with local laws and regulations, with all department employees adhering to these requirements.
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