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Exhibition and Activation Manager

2 weeks ago

Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time
About the Role
This is an exciting opportunity for a skilled event professional to join our dynamic agency. As an Exhibition and Activation Manager, you will play a key role in delivering impactful events that align with our creative vision and business goals.

Main Responsibilities:
  • Event Planning & Management
  1. Oversee the planning and execution of events, ensuring seamless coordination between internal teams and external vendors.
  2. Develop event concepts and creative proposals that meet client objectives and exceed expectations.
  3. Manage event budgets, timelines, and logistics to ensure successful outcomes.
  4. Conduct site inspections and risk assessments to identify potential issues and develop mitigation strategies.
  • Client Coordination
  1. Serve as the primary point of contact for event-related client communication, ensuring timely responses and effective issue resolution.
  2. Present event concepts, plans, and post-event reports to clients and stakeholders, highlighting successes and areas for improvement.
  3. Foster strong relationships with clients through regular communication, ensuring their needs are met and expectations exceeded.
  • Vendor & Stakeholder Management
  1. Source, negotiate, and manage external suppliers, ensuring timely delivery and high-quality services.
  2. Coordinate with internal teams to ensure seamless execution, including venue selection, catering, and audiovisual requirements.
  3. Ensure contracts and agreements are in place with all service providers, protecting the company's interests and minimizing risks.
  • On-Ground Execution
  1. Supervise on-site event setup and breakdown, ensuring adherence to approved plans and timelines.
  2. Lead the on-ground team to ensure smooth execution, addressing any real-time issues or concerns.
  3. Ensure event safety, quality control, and brand presentation are upheld to the highest standards, reflecting positively on the company.
  • Post-Event Reporting
  1. Conduct thorough post-event evaluations, incorporating client feedback and suggestions for improvement.
  2. Prepare detailed internal reports and debriefs, identifying lessons learned and opportunities for growth.