Investment Operations Specialist

3 weeks ago


Kuwait City HealthCare Dynamics Gen. Trading Company W.L.L Full time

Key responsibilities

  • Assisting with establishing, maintaining and terminating corporate structures, working closely with the FFSL Team and should liaise with clients to build direct relationships;
  • Managing client needs and expectations, ensuring a pro-active and responsive personal service is given at all times;
  • Participating in client meetings, for your allocated clients as appropriate;
  • Maintaining accurate statutory records and updating computer database and electronic records;
  • Checking and reviewing client structures’ constitutive documents to ensure the services provided are compliant with the terms therein;
  • Compliance with internal processes, guidelines and best practices according to regulatory requirements and company policy;
  • Co-ordination of director and shareholder meetings, including agenda and board pack preparation, facilitation and attendance of meetings, and timely and accurate recording of the minutes of such meetings;
  • Assistance with preparation of cashflows to assist with assessing solvency as part of the dividend approval process for companies under admininstration;
  • Preparing and processing bank transfer instructions, including any cash management requirements, and maintenance of any payment or invoice trackers;
  • Preparing and processing investor capital calls, distributions, subscriptions and redemptions;
  • Facilitation and ensuring timely management of investment acquisitions and disposals;
  • Facilitation of investor reporting e.g. circulation of financial statements, NAV reports, Investment Adviser updates etc.;
  • Being aware of, and being able to advise, (with oversight from your Manager/Director) on CDD requirements for investors and clients;
  • Maintaining board meeting trackers, template agendas and actively managing the board meeting process for your clients;
  • Ensuring timely and accurate recording of your time for billing purposes and assisting trainees as needed in the team;
  • Being able to share your knowledge and train new starters or junior staff on the clients you are responsible for and our internal procedures;
  • Maintaining compliance with, and awareness of all FKL and FFSL procedures, and any applicable Group applicable procedures, at all times and assisting in promoting a positive compliance culture in the team;
  • Providing administrative support to more senior colleagues as required;
  • Producing accurate work within industry standard, or agreed timeframes; and
  • Any other duties that may be deemed appropriate to this role.

Technical knowledge & skills required

  • Excellent attention to detail;
  • Strong time management and organisational skills;
  • Willingness to study for a further professional qualification;
  • Excellent interpersonal skills and ability to communicate effectively with clients and colleagues at all levels;
  • Advanced computer literacy skills;
  • Ability to work under pressure and meet deadlines; and
  • Candidate would benefit from experience in minute writing.

Experience / Qualifications

  • Educated to at least A Level standard;
  • Hold relevant financial and/ or business professional qualification;
  • Minimum of 3-5 years in financial services role, preferably with some knowledge or exposure to; and
  • High level of general competency in Microsoft Office e.g. Word, Excel, and Outlook.
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