Admin Assistant and Office Management

3 weeks ago

Kuwait City, Al Asimah Asas Full time

Admin Assistant is responsible for administrative support, office operations, and ensuring smooth day-to-day workflow. Duties include handling government filings, HR tasks (payroll, recruitment, employee records), basic accounting (invoices, expenses, financial reports), and assisting staff with daily operations.

Responsibilities
  • Answer and direct phone calls.
  • Organize and schedule appointments.
  • Write and distribute email, correspondence memos, letters and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact lists.
  • Submit and reconcile expense reports.
  • Act as the point of contact for internal and external clients.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
  • Greet clients and make them feel comfortable, both in person and over the phone.
  • Direct communications between colleagues and customers, organize schedules and events, enter data, bookkeeping, and maintain office equipment.
  • Provide recommendations according to customer needs or preferences.
  • Provide essential overview to potential clients, such as services and range of pricing.
  • Maintain social media accounts and respond to client inquiries.
  • Organize, prepare, and submit completed paperwork to related governmental organizations.
  • Ensure client records are up to date.
Skills
  • Self-motivated, highly organized, and detail-oriented.
  • Verbal and written communication skills.
  • Basic math and accounting skills.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Strong organizational skills with the ability to multi-task.
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